HR Business Partner
4 days ago
We are looking for a skilled Human Resource Officer to join our team at Links International in Hong Kong. As a key member of our HR team, you will play a vital role in supporting the Head of HR, Asia, in delivering comprehensive HR advice and adaptable services while promoting best practices to ensure alignment with firm policies, employment laws, and Law Society regulations.
In this role, you will serve as a business partner to partners, business support managers, and employees across designated practice groups and business service functions in Asia, including Hong Kong, Mainland China, Singapore, and Japan.
Key Responsibilities:- Develop and implement effective recruitment strategies to attract top talent and meet business needs.
- Support and/or lead graduate and intern recruitment, as well as the development of trainee solicitors, in partnership with the HR Manager and Graduate Recruitment Partners.
- Collaborate with line managers to define role and candidate specifications, coordinate recruitment advertising, engage with external agencies, source and shortlist candidates for interviews, extend offers, and provide feedback to applicants.
- Prepare and issue contractual documentation related to appointments, terminations, and employment variations, arrange pre-employment background checks, and ensure all onboarding administrative requirements for new hires are completed.
- Maintain accurate and up-to-date records in the HRIS, now transitioned to Workday, and provide timely and accurate reports as required.
- Deliver induction training for new employees and trainees, and schedule regular follow-up meetings to track and support their personal and professional development goals.
- Participate in updating employee handbooks/policies/procedures in line with changes as advised by the Head of HR, Asia.
- Conduct departure interviews to gather data to inform future retention strategies and continuous improvement initiatives.
- Provide strategic advice on talent management, team resourcing and succession planning to Practice Group heads and Business Support Managers.
- Manage the administration aspects of client and international secondments which includes the trainee program.
- Provide guidance and support to partners, managers and employees with sensitive and confidential issues including attendance management, capability, grievance, disciplinary, appraisal, organizational change, workforce planning, job evaluation and career progression in accordance with HR policies and procedures.
- Develop and maintain professional development plans for employees, including performance planning and appraisal using the Online Performance Management system.
- Support the Head of HR, Asia in the delivery of HR solutions to support workforce change including delivery of key projects.
- Administer annual salary review by providing comprehensive management information and reports about the workforce, providing appropriate analysis and benchmarking for salary compensation and benefits.
- Supervise the payroll process of new hires, changes and departures.
- Schedule renewal and negotiations of related insurance policies (professional indemnity, MPF/ORSO, group life, medical and employees' compensation).
- Collect data and analysis reports for input into the HR budget as advised by Head of HR, Asia.
- Ensure compliance with statutory requirements in relevant jurisdiction(s) including pension, leave, insurance, etc.
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