Executive Support Specialist
1 month ago
To serve as the primary assistant to the Head of Financial Management & Planning, performing a wide range of complex and confidential secretarial and administrative functions.
Key Responsibilities:- Manage diary of Head of Financial Management & Planning, scheduling appointments and meetings, ensuring efficient use of time.
- Coordinate all travel arrangements for internal and external conferences and business trips.
- Prepare presentations, management documentation, and departmental reporting materials.
- Handle day-to-day office supplies purchases, billing, and expense reimbursements for Head of Financial Management & Planning.
- Ensure confidentiality and security of sensitive information and correspondence.
- Act as the key coordinator for departments under HK Finance, providing administrative support and communication.
- Manage personnel activities such as new joiners and leavers administration, leave records, and overtime tracking.
- Assist in cross-departmental projects by coordinating meetings, summarizing information, and following up on deadlines.
- Perform ad-hoc duties and provide support to department heads as required.
- Degree holder with formal secretarial training.
- At least 8 years of secretarial experience in a large organization.
- Excellent written and spoken English skills.
- Proficiency in MS Word, Excel, and PowerPoint.
- Strong interpersonal and communication skills.
- Self-motivated and independent with a strong sense of responsibility.
The estimated salary for this role is around $HKD 40,000 - $60,000 per annum, depending on qualifications and experience.
A Career with AIA International LimitedJoin our team and be part of creating a healthier, more sustainable future for everyone. With opportunities for career growth and development, you can build a rewarding career with us.
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