Executive Support Specialist

1 month ago


Hong Kong, Central and Western District, Hong Kong SAR China AIA International Limited. Full time
About the Role

To serve as the primary assistant to the Head of Financial Management & Planning, performing a wide range of complex and confidential secretarial and administrative functions.

Key Responsibilities:
  • Manage diary of Head of Financial Management & Planning, scheduling appointments and meetings, ensuring efficient use of time.
  • Coordinate all travel arrangements for internal and external conferences and business trips.
  • Prepare presentations, management documentation, and departmental reporting materials.
  • Handle day-to-day office supplies purchases, billing, and expense reimbursements for Head of Financial Management & Planning.
  • Ensure confidentiality and security of sensitive information and correspondence.
Departmental Duties:
  • Act as the key coordinator for departments under HK Finance, providing administrative support and communication.
  • Manage personnel activities such as new joiners and leavers administration, leave records, and overtime tracking.
  • Assist in cross-departmental projects by coordinating meetings, summarizing information, and following up on deadlines.
  • Perform ad-hoc duties and provide support to department heads as required.
Requirements:
  • Degree holder with formal secretarial training.
  • At least 8 years of secretarial experience in a large organization.
  • Excellent written and spoken English skills.
  • Proficiency in MS Word, Excel, and PowerPoint.
  • Strong interpersonal and communication skills.
  • Self-motivated and independent with a strong sense of responsibility.
Salary Estimate:

The estimated salary for this role is around $HKD 40,000 - $60,000 per annum, depending on qualifications and experience.

A Career with AIA International Limited

Join our team and be part of creating a healthier, more sustainable future for everyone. With opportunities for career growth and development, you can build a rewarding career with us.



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