Office Support Professional

2 weeks ago


Hong Kong, Central and Western District, Hong Kong SAR China IO TECH SOLUTIONS LIMITED Full time

We are seeking a highly organized and skilled individual to fill the role of Office Administrative Specialist at IO TECH SOLUTIONS LIMITED. The ideal candidate will have 3-5 years of experience in reception or office administration, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Key Responsibilities:
  • Reception Duties:
    • Greet visitors in a professional manner and welcome them to our office.
    • Answer phone calls, take messages as necessary, and direct calls to relevant personnel.
    • Manage the scheduling of appointments and conference rooms.
    • Maintain a clean and organized reception area.
  • Administrative Support:
    • Perform general office duties, including filing, photocopying, and data entry.
    • Assist in the preparation of reports, presentations, and correspondence.
    • Handle incoming and outgoing mail and packages.
    • Maintain office supplies inventory and place orders as needed.
  • Communication:
    • Serve as a point of contact for internal and external communications.
    • Collaborate with various departments to support office initiatives.
  • Record Keeping:
    • Maintain and update company records and databases.
    • Ensure confidentiality and security of sensitive information.
  • Event Coordination:
    • Assist in organizing company events and meetings.
    • Coordinate travel arrangements for staff as required.
Requirements:
  • Experience: 3-5 years in a reception or office administration role.
  • Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), strong organizational and multitasking skills, excellent verbal and written communication abilities.
  • Qualities: Ability to work independently and as part of a team.
What We Offer:
  • Competitive salary (£35,000 - £50,000 per annum).
    This estimate is based on industry standards for an Office Administrative Specialist role in the UK, considering factors such as cost of living and regional differences.
  • Opportunities for professional development and growth within the company.
  • A positive and collaborative work environment.


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