Company Secretary Assistant

3 days ago


Hong Kong, Central and Western District, Hong Kong SAR China John Swire & Sons (H.K.) Limited Full time

As a Company Secretarial Officer/Assistant at John Swire & Sons (H.K.) Limited, you will play a vital role in supporting our company secretarial services department. This exciting opportunity offers a chance to work with a highly-diversified and global organisation, encompassing various businesses across Asia.

Responsibilities:

  • Ensure timely preparation and submission of statutory filings
  • Maintain accurate and up-to-date database and corporate records, adhering to applicable laws and regulations
  • Support the preparation, attendance, and follow-up of board meetings, including meeting packs and board resolutions
  • Manage companies' bank accounts, including handling signatory changes, authorisation limits, and KYC requests
  • Collaborate with offshore service agents to facilitate statutory filing requirements and KYC processes for various jurisdictions
  • Engage with banks, shareholders, and other stakeholders to ensure smooth business operations
  • Contribute to the establishment, winding up, and restructuring of companies as needed
  • Provide administrative support and perform ad-hoc tasks as assigned

Requirements:

  • Strong academic background in Corporate Governance or relevant fields
  • Minimum 2 years of experience in company secretarial services; candidates with less experience may be considered for an Assistant role
  • Student membership or CGI/HKCGI is highly desirable
  • Thorough understanding of the Companies Ordinance and relevant regulations
  • Database management skills, with knowledge of Viewpoint an asset
  • Proficient in Microsoft Office Suite
  • Excellent organisational skills, with attention to detail and high accuracy
  • Fluent in verbal and written English and Chinese (Putonghua and Cantonese)


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