Executive Secretary for Public Affairs and Marketing
12 hours ago
Job Overview
The HONG KONG SPORTS INSTITUTE LIMITED is seeking a highly organized and detail-oriented Executive Secretary to join our Public Affairs and Marketing team. The successful candidate will provide administrative support to the team, ensuring seamless execution of daily tasks and projects.
Key Responsibilities
- Handle inquiries and complaints from internal departments, media, potential sponsors, and the public with professionalism and tact.
- Assist in event planning, including invitation list compilation, media outreach, and logistics coordination.
- Update content, photos, and videos on the HKSI website and other corporate publications, showcasing the organization's commitment to excellence.
- Liaise with external vendors, such as media monitoring companies, to ensure timely delivery of services.
- Provide exceptional administrative support to the Public Affairs and Marketing Manager, handling correspondence, travel arrangements, and financial matters with discretion.
- Monitor and prepare monthly reports and meeting notes for the team, ensuring accurate records and effective communication.
- Prepare income and expense reports for budget control, ensuring transparency and accountability.
- Stay up-to-date with all administrative requirements across departments, including procurement, IT, facilities, maintenance, and administration.
- Perform any other duties assigned by the supervisor, demonstrating flexibility and adaptability in a fast-paced environment.
Requirements and Qualifications
- A minimum of 5 passes in HKCEE or 5 HKDSE subjects with at least Level 2 or equivalent, including English, Chinese, and Mathematics; or any post-secondary qualification.
- Excellent command of both spoken and written English and Chinese, with the ability to speak Putonghua being a definite advantage.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Chinese Word Processing.
- Immediate availability is preferred, but not required.
- Awareness of child protection in sport and equal opportunity issues in the context of Hong Kong is an added advantage.
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