Office Administrative Assistant
1 month ago
Job Title: Office Administrative Assistant
Job Summary:
The Office Administrative Assistant will provide administrative support to the management team and team members, ensuring the smooth operation of the office. This role will coordinate internal events, meetings, and administrative activities, requiring strong communication and organizational skills.
Key Responsibilities:
- Coordinate internal meetings, including scheduling, agenda preparation, and minute-taking.
- Schedule and prepare for quarterly town hall meetings, ensuring smooth execution.
- Provide general support to internal and external office visitors, including scheduling meetings, arranging accommodations, and ensuring their comfort and convenience.
- Coordinate with IT and Facility to support office events, such as event booking, setup, and dismantle arrangements.
- Greet clients and escort vendors, cover the reception desk when required.
- Order and distribute office supplies, including papers for printers, stationery items, and pantry replenishment.
- Coordinate documentation retrieval from Crown as needed.
- Manage daily mail, including incoming mail, scanning, and storage.
- Fax distribution and handle billing for courier services.
- Perform ad-hoc assignments and projects related to office administration.
Requirements:
- Minimum three years of full-time work experience in office management.
- Good command of both written and spoken English and Chinese.
- Strong planning and organizing skills.
- Excellent interpersonal skills, self-motivated, detail-minded, well-organized, able to work under pressure, and with multi-tasking ability.
- Proficiency in Microsoft Word and PowerPoint.
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