Executive Assistant II

3 weeks ago


Hong Kong, Central and Western District, Hong Kong SAR China Vocational Training Council Full time

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant II to provide support services for our examinations team. The successful candidate will be responsible for providing quality support in various areas, including invigilation, counter services, candidate enrolment and records, fee collection, preparation of documents, and other logistic support.

Key Responsibilities

  • Provide administrative support to the examinations team, including handling public enquiries and providing clerical and general administrative support services.
  • Assist with the preparation and distribution of examination materials, including documents and equipment.
  • Provide customer service and support to candidates, including responding to queries and resolving issues.
  • Collaborate with other teams to ensure the smooth operation of examinations, including invigilation and logistics.

Requirements

To be successful in this role, you will need:

  • A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above, including English Language, Chinese Language, and Mathematics, or equivalent.
  • 2-3 years of relevant experience in invigilation or customer service fields.
  • Meticulous and good customer service and problem-solving skills.
  • Good communication skills in English, Cantonese, and Putonghua.
  • Proficiency in computer software applications, such as MS Word, MS Excel, and MS PowerPoint.
  • Good interpersonal and organizational skills.
  • Ability to work independently and as part of a team.
  • Self-motivated and customer-oriented.

Working Arrangements

The appointee may be required to perform duties outside normal office hours or work irregular hours or on shifts, and work on alternative Saturdays. The appointee may also be required to perform duties at different locations.



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