Executive Assistant II

6 days ago


Hong Kong, Central and Western District, Hong Kong SAR China Vocational Training Council Full time

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant II to join our team at the Vocational Training Council. The successful candidate will provide administrative support to our library operations, ensuring the smooth functioning of our services.

Key Responsibilities

  • Provide circulation and information counter services to our clients
  • Perform book shelving, shelf-reading, and book removal tasks as necessary
  • Assist in cataloguing, acquisition, and serial management of library materials
  • Support the processing of various materials, including books, periodicals, and multimedia items
  • Assist in updating library databases and preparing monthly statistics
  • Organize and promote library activities, including leading library tours and drafting simple correspondence
  • Provide general clerical support, including answering general enquiries and carrying out administrative tasks

Requirements

  • 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language, Chinese Language, and Mathematics, or equivalent
  • A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin
  • Related library qualifications and working experience with Integrated Library System (ILS) software, such as Alma
  • Proficiency in computer application software, including Microsoft Excel, Word, PowerPoint, and Chinese Word Processing
  • Good command of Chinese and English, with knowledge of Putonghua
  • Good communication, interpersonal, and organizational skills
  • Detail-minded, able to work independently, and a good team player
  • Pleasant personality, good work initiative, and customer-oriented

Working Conditions

  • Irregular hours or shifts may be required
  • May be posted to other work locations to suit operational needs


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