Asset Management Administrative Coordinator
7 days ago
Explore a career that opens doors to new possibilities.
At HSBC, we offer a pathway to a fulfilling career filled with opportunities, support, and rewards. Our Global Asset Management division is dedicated to connecting clients with investment opportunities across the globe through a robust network of offices in approximately 30 countries.
We are in search of a highly skilled professional to take on the role of Team Assistant, Asset Management.
Key Responsibilities
- Provide comprehensive operational assistance to key stakeholders.
- Oversee the scheduling and management of diaries for departmental leaders.
- Serve as the primary liaison with international offices for coordinating meetings.
- Offer administrative support for departmental functions, including onboarding and offboarding processes.
- Organize meetings and provide logistical support for international visitors.
- Assist in the planning and execution of marketing initiatives and departmental events.
- Contribute to the preparation of various executive and departmental reports, including Board Reports.
- Act as Fire Marshal for designated teams.
- Coordinate travel arrangements, including budget management and approvals.
- Manage expense claims for team and department heads.
- Engage actively in team meetings, showcasing professionalism and teamwork.
- Participate in departmental projects as required.
- Ensure effective utilization of resources and adherence to systems.
- Maintain awareness and compliance with group policies, including data protection.
- Complete all necessary risk control training.
- Ensure that all information is accurate and up-to-date.
Requirements
- Proficiency in Cantonese and English is essential; Mandarin is a plus.
- Strong interpersonal skills, both verbal and written.
- Experience in supporting a diverse team is preferred.
- Demonstrated ability to prioritize tasks effectively under tight deadlines.
- Exceptional attention to detail and commitment to deadlines.
- Familiarity with HSBC Group business systems and proficiency in Microsoft Office is advantageous.
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