Asset Management Administrative Coordinator

7 days ago


Hong Kong, Central and Western District, Hong Kong SAR China HSBC Full time

Explore a career that opens doors to new possibilities.

At HSBC, we offer a pathway to a fulfilling career filled with opportunities, support, and rewards. Our Global Asset Management division is dedicated to connecting clients with investment opportunities across the globe through a robust network of offices in approximately 30 countries.

We are in search of a highly skilled professional to take on the role of Team Assistant, Asset Management.

Key Responsibilities

  • Provide comprehensive operational assistance to key stakeholders.
  • Oversee the scheduling and management of diaries for departmental leaders.
  • Serve as the primary liaison with international offices for coordinating meetings.
  • Offer administrative support for departmental functions, including onboarding and offboarding processes.
  • Organize meetings and provide logistical support for international visitors.
  • Assist in the planning and execution of marketing initiatives and departmental events.
  • Contribute to the preparation of various executive and departmental reports, including Board Reports.
  • Act as Fire Marshal for designated teams.
  • Coordinate travel arrangements, including budget management and approvals.
  • Manage expense claims for team and department heads.
  • Engage actively in team meetings, showcasing professionalism and teamwork.
  • Participate in departmental projects as required.
  • Ensure effective utilization of resources and adherence to systems.
  • Maintain awareness and compliance with group policies, including data protection.
  • Complete all necessary risk control training.
  • Ensure that all information is accurate and up-to-date.

Requirements

  • Proficiency in Cantonese and English is essential; Mandarin is a plus.
  • Strong interpersonal skills, both verbal and written.
  • Experience in supporting a diverse team is preferred.
  • Demonstrated ability to prioritize tasks effectively under tight deadlines.
  • Exceptional attention to detail and commitment to deadlines.
  • Familiarity with HSBC Group business systems and proficiency in Microsoft Office is advantageous.


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