Office Administrative Coordinator
2 months ago
Job Summary:
The Corporation Service Company is seeking a highly organized and detail-oriented Office Administrative Assistant to provide administrative support to our management team and staff. As an Office Administrative Assistant, you will be responsible for coordinating internal events, meetings, and administrative activities, ensuring seamless communication and coordination with IT and Facility teams.
Key Responsibilities:
- Coordinate and prepare for internal meetings, including Management Team meetings, by scheduling meeting time and location, soliciting agenda items, and preparing accurate meeting minutes.
- Schedule and prepare for quarterly town hall meetings by consolidating and preparing presentations, and coordinating with IT and Facility teams.
- Provide exceptional support to internal and external office visitors, including scheduling meetings, arranging accommodations, and ensuring their comfort and convenience.
- Coordinate with IT and Facility teams to support office events, such as event booking, setup, and dismantle arrangements.
- Greet clients and escort vendors, and cover the reception desk as needed.
- Order and distribute office supplies, including papers for printers, stationery items, and pantry replenishments.
- Coordinate documentation retrieval from Crown on an as-needed basis.
- Manage daily mail, including incoming mail, scanning, and storage.
- Fax distribution and handling billing for courier services.
- Perform other ad-hoc administrative tasks and projects as assigned.
Requirements:
- Minimum three years of full-time work experience in office management.
- Excellent command of written and spoken English and Chinese.
- Strong planning and organizing skills.
- Excellent interpersonal skills, self-motivated, detail-minded, well-organized, and able to work under pressure with multi-tasking ability.
- Proficiency in Microsoft Word and PowerPoint.
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