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Asset Management Administrative Coordinator

2 months ago

Hong Kong, Central and Western District, Hong Kong SAR China HSBC Full time

Some careers open more doors than others.

If you're looking for a career that will unlock new opportunities, consider a position with HSBC and explore the possibilities that await. Whether your aspirations are to reach the pinnacle of your career or to embark on an exciting new path, HSBC provides opportunities, support, and rewards that will help you advance.

Global Asset Management, the investment management division of the HSBC Group, caters to a diverse clientele including retail and private clients, intermediaries, corporations, and institutions, all engaged in both segregated accounts and pooled funds. Our mission is to connect clients with investment opportunities worldwide through a robust international network spanning approximately 30 countries, delivering global expertise with local market insights.

We are currently in search of a highly skilled professional to fulfill the role of Team Assistant, Asset Management.

Key Responsibilities

  • Provide daily operational assistance to key stakeholders.
  • Manage the schedules of departmental leaders.
  • Serve as the primary liaison with international offices for coordinating meetings.
  • Offer administrative support for departmental functions, including onboarding and offboarding processes.
  • Organize meetings and provide logistical support for international visitors.
  • Assist in the planning and execution of marketing or departmental events and projects as needed.
  • Aid in the preparation of regular executive, business, and departmental reports, including board reports.
  • Act as Fire Marshal for each stakeholder team.
  • Arrange travel logistics, including budget management, flight and hotel bookings, and transport requirements, with necessary approvals.
  • Process expense claims for team and department heads.
  • Actively engage in team meetings, showcasing professionalism and collaboration.
  • Participate in departmental projects as required.
  • Ensure consistent utilization of resources and systems.
  • Maintain awareness and adherence to group policies, particularly regarding data protection.
  • Complete all mandatory risk control training.
  • Ensure that all information is accurate and up-to-date.

Requirements

  • Proficiency in Cantonese and English is essential; Mandarin is a plus.
  • Strong interpersonal skills, both verbal and written.
  • Experience supporting a diverse team is preferred.
  • Demonstrated ability to prioritize tasks amidst competing deadlines.
  • Exceptional attention to detail and adherence to deadlines.
  • Familiarity with HSBC Group business systems is advantageous; proficiency in Microsoft Office is required.