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Administrative Coordinator

2 months ago

Hong Kong, Central and Western District, Hong Kong SAR China Barings Full time

At Barings, we value our associates as much as our clients. We recognize and reward those who demonstrate personal and professional integrity, effective communication, and expertise in specific strategies. We seek a collaborative team member who is dedicated to our clients' interests.

We invite you to explore our current employment opportunities and consider joining the Barings team.

Job Summary

Barings is seeking an Administrative Assistant to support the Multi Asset Asia Pacific team. This position is located in Hong Kong and reports to the Head of Multi-Asset, Asia Pacific.

Key Responsibilities

The selected candidate will provide reliable, proactive, and confidential administrative support to the MA team and other departments as needed. Key responsibilities include:

  • Proactive calendar management, reminders, meeting room coordination, and travel arrangements
  • Expense report filing and information facilitation within MA and across the organization
  • Monitoring mandatory training schedules and tracking attendance requirements
  • Meeting preparations, coordination, and minute-taking for senior management
  • Compilation of departmental business reports and data as required
  • Maintaining and updating contact databases
  • Contributing to team efforts by accomplishing related tasks as needed

Requirements

  • Proven experience supporting executives in a fast-paced environment
  • College degree preferred, minimum Associates degree or equivalent
  • Advanced Microsoft Office skills and Adobe Acrobat experience
  • Complex travel booking experience preferred
  • Highly organized, able to multitask, and handle shifting priorities
  • Strong verbal and written communication skills in English, Putonghua, and Cantonese preferred

Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.