Executive Assistant Lead

1 week ago


Hong Kong, Central and Western District, Hong Kong SAR China Charlotte Frank Full time

Charlotte Frank is seeking an experienced Office Manager to lead its Hong Kong offices. The ideal candidate will have a proven track record of strategic leadership, team management, and effective collaboration with individuals at all organizational levels.

Main Responsibilities:

  • Ensure the smooth running of all offices in Hong Kong
  • Lead Executive Assistants and oversee administrative duties
  • Formulate and implement administration policies and procedures
  • Manage office contracts, vendors, supplies, and equipment
  • Handle HR matters including recruitment, onboarding, performance reviews, benefits, and offboarding
  • Work with Group HR to ensure compliance with local labor ordinances and group policy
  • Manage HR records and update systems
  • Develop team building activities and coordinate between offices
  • Implement IT security policy and work with the IT team
  • Assist the Head of Office in managing meeting schedules, preparing letters, presentations, and reports
  • Coordinate overseas travel and local events

Main Requirements:

  • Bachelor's Degree in HR, Administration, or Facilities Management
  • Minimum 5 years of office administration experience, 2 years in a managerial role
  • Experience in managing China offices and knowledge of China labor ordinances a plus
  • Ability to manage multiple tasks, meet deadlines, and prioritize
  • Excellent interpersonal and communication skills, good time management
  • Proficiency in MS Office software and Chinese typing
  • Ability to work in a diverse team environment
  • Fluent in written and spoken English, Cantonese, and Mandarin

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