Executive Assistant Lead
1 week ago
Charlotte Frank is seeking an experienced Office Manager to lead its Hong Kong offices. The ideal candidate will have a proven track record of strategic leadership, team management, and effective collaboration with individuals at all organizational levels.
Main Responsibilities:
- Ensure the smooth running of all offices in Hong Kong
- Lead Executive Assistants and oversee administrative duties
- Formulate and implement administration policies and procedures
- Manage office contracts, vendors, supplies, and equipment
- Handle HR matters including recruitment, onboarding, performance reviews, benefits, and offboarding
- Work with Group HR to ensure compliance with local labor ordinances and group policy
- Manage HR records and update systems
- Develop team building activities and coordinate between offices
- Implement IT security policy and work with the IT team
- Assist the Head of Office in managing meeting schedules, preparing letters, presentations, and reports
- Coordinate overseas travel and local events
Main Requirements:
- Bachelor's Degree in HR, Administration, or Facilities Management
- Minimum 5 years of office administration experience, 2 years in a managerial role
- Experience in managing China offices and knowledge of China labor ordinances a plus
- Ability to manage multiple tasks, meet deadlines, and prioritize
- Excellent interpersonal and communication skills, good time management
- Proficiency in MS Office software and Chinese typing
- Ability to work in a diverse team environment
- Fluent in written and spoken English, Cantonese, and Mandarin
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