Office Administrative Assistant

6 months ago


Hong Kong, Hong Kong SAR China Corporation Service Company Full time

Office Administrative Assistant

Hong Kong

Mon - Fri, 9am - 6pm

Hybrid

Job Description:

Duties for the Office Administrative Assistant role include providing office administration support to managers and team members through a variety of tasks to assist in essential daily office needs, coordinate internal events and meetings as well as administrative activities. It’s critical for this role to communicate effectively and to coordinate seamlessly with IT and Facility to ensure the most efficient operation of the office.

The responsibilities of the Office Administrative Assistant include but not limited to the following: 

Support internal meetings such as the monthly Management Team meetings by coordinating meeting time/location, soliciting agenda items, collating presentation materials and preparing accurate meeting minutes as well as coordinating with IT for onsite support when needed. Schedule and prepare for quarterly town hall meetings by consolidating/preparing presentations and coordinating with IT/Facility to ensure smooth execution.  Provide general support to both internal and external office visitors, including scheduling meetings, arranging accommodation, restaurant bookings, visa application, transportation, and ensuring their comfort and convenience during their visit. This should be done at Management discretion on a case by case basis.  Coordinate with IT and Facility (any other parties as needed) to support office events such as event booking, setup & dismantle arrangement  Greet clients and escort vendors, coordinate with Facility and cover the reception desk when required Order and distribute office supplies such as papers for printers, stationery items as well as replenishment of pantry items Coordination of documentation retrieval from Crown on a as needed basis. Take charge of daily mail management such as incoming mail, scanning, and storage management. Fax distribution Handling billing for courier (ITG a/c), checking DHL invoice weekly, CXC invoice monthly Perform any other ad hoc related assignment and projects related to office administration as assigned

Qualification and Experience

Minimum three years of full time work experience in Office Management Good command of both written and spoken English and Chinese Strong planning and organizing skills Excellent interpersonal skills, self-motivated, detail-minded, well-organized, able to work under pressure and with multi-tasking ability. Proficiency in Microsoft Word and PowerPoint

  • Hong Kong, Central and Western District, Hong Kong SAR China Corporation Service Company Full time

    Job Title: Office Administrative AssistantJob Summary:The Office Administrative Assistant will provide administrative support to the management team and team members, ensuring the smooth operation of the office. This role will coordinate internal events, meetings, and administrative activities, requiring strong communication and organizational skills.Key...


  • Hong Kong, Hong Kong SAR China PCCW Full time

    Assistant Administrative Officer Your New Role Provide administrative and clerical support to the department Liaise with different parties for on-air promotion production and planning; facilities and man-power arrangements, work out production and post-production details Update and maintain database of the department  Organize appointment...


  • Hong Kong, Hong Kong SAR China China Mobile Hong Kong Co. Ltd. Full time

    Division: Administration Department Hands on taking full responsibility for all-rounded office administration activities such as office procurement, equipment maintenance, office cleaning, contract negotiation & renewal etc. Solid experience in monitoring staff canteen daily operation, menu prepare, report analysis, billing issue. Assist in...


  • Hong Kong, Hong Kong SAR China Snaphunt Full time

    The OfferOpportunity to make a positive impactA role that offers a breadth of learning opportunitiesAttractive compensation packageThe JobYour responsibilities will include:Answer and forward calls, handle daily mail and couriersOrganize and schedule meetings, prepare meeting minutesManage and maintain office equipment and suppliesAssist management in...


  • Hong Kong, Hong Kong SAR China Bmtick Full time

    Job Description:We are looking for a careful and efficient Administrative Assistant to join our team. The Administrative Assistant will be responsible for daily office management, assisting management with administrative matters, and ensuring the smooth operation of the office.The RoleYour responsibilities will include:Answer and forward calls, handle daily...


  • Hong Kong, Central and Western District, Hong Kong SAR China Lingnan University Full time

    About Lingnan UniversityLingnan University is a leading institution in Hong Kong, renowned for its commitment to whole-person development and high-impact research. As a global leader in liberal arts education, we strive to foster a community of scholars who are passionate about making a positive impact in the world.Job SummaryWe are seeking a highly...


  • Hong Kong, Central and Western District, Hong Kong SAR China AIA International Limited. Full time

    Ambitious Career Opportunities with AIA International LimitedWe are seeking an exceptional Administrative Assistant to serve as the primary assistant to the Head of Financial Management & Planning. This is a unique opportunity to join our team and contribute to our mission of helping people live Healthier, Longer, Better Lives.As a key member of the...


  • Hong Kong, Central and Western District, Hong Kong SAR China Corporation Service Company Full time

    Corporate Office CoordinatorAt Corporation Service Company, we are seeking a highly skilled Corporate Office Coordinator to join our team.The Corporate Office Coordinator will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key Responsibilities:Coordinate internal meetings and events,...


  • Hong Kong, Central and Western District, Hong Kong SAR China Ocean Park Full time

    Job Title: Assistant Administration Officer/Administration OfficerJob Summary:We are seeking a highly organized and detail-oriented Assistant Administration Officer/Administration Officer to join our team at Ocean Park. The successful candidate will be responsible for managing procurement processes, preparing regular reports, and ensuring compliance with...


  • Hong Kong, Hong Kong SAR China Lingnan University Full time

    Lingnan University  is one of the eight publicly funded institutions inthe Hong Kong Special Administrative Region (HKSAR) with the longestestablished tradition among the local institutions of higher education. Lingnan University is a global leader inproviding quality education focusing on whole-person development and conductinghigh-impact research for a...


  • Hong Kong, Central and Western District, Hong Kong SAR China The Hong Kong Federation of Youth Groups Full time

    Job Title: 兼職文員Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as a part-time administrative assistant. The successful candidate will be responsible for providing administrative support to our team, including data entry, document preparation, and general office duties.Key Responsibilities:Assist in...


  • Hong Kong, Central and Western District, Hong Kong SAR China China Life Franklin Asset Management Co., Ltd Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at China Life Franklin Asset Management Co., Ltd. The successful candidate will be responsible for providing administrative support to our office, including managing documents, coordinating meetings, and maintaining accurate records.Key ResponsibilitiesAssist...

  • Administrative Officer

    6 months ago


    Hong Kong, Hong Kong SAR China Johnson Controls Full time

    How you will do it Provide operational assistance and support to the business  Rack daily expenses and prepare weekly, monthly, or quarterly reports Perform full spectrum of office administrative duties and office facilities management Manage information flow in a timely and accurate manner Handle officer administration work and on company events...


  • Hong Kong, Hong Kong SAR China China Aircraft Services Limited Full time

    Main Duties Provide clerical and administrative support to the Department which includes but not limited to the preparation of monthly roster, attendance record, data input, training scheduling and related administration and logistic coordination Be responsible for the maintenance of equipment, vehicle and respective scheduling as well as the...


  • Hong Kong, Central and Western District, Hong Kong SAR China The Career Works Limited Full time

    Job Title: Admin OfficerOur client, a reputable Shipping company, is seeking a highly organized and detail-oriented Admin Officer to join their team.Key Responsibilities:Manage and direct phone calls and correspondence.Coordinate and schedule appointments and meetings.Maintain accurate and up-to-date contact lists.Prepare and distribute correspondence,...


  • Hong Kong, Central and Western District, Hong Kong SAR China Lingnan University Full time

    About Lingnan UniversityLingnan University is a leading research-intensive liberal arts institution in the digital era. Our Faculty of Social Sciences is a hub for academic excellence, innovation, and community engagement.Job SummaryWe are seeking a highly motivated and organized individual to join our team as a Senior Administrative Officer / Administrative...


  • Hong Kong, Central and Western District, Hong Kong SAR China China Life Franklin Asset Management Co., Ltd Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at China Life Franklin Asset Management Co., Ltd. The successful candidate will be responsible for providing administrative support to our office, including daily tasks, document preparation, and communication with various departments.Key ResponsibilitiesAssist...


  • Hong Kong, Central and Western District, Hong Kong SAR China Lingnan University Full time

    Lingnan University is a leading research-intensive liberal arts institution in the digital era. We are seeking a highly skilled and experienced Senior Administrative Officer to join our team in the Faculty of Business.The successful candidate will be responsible for providing administrative support to the Faculty, including preparing documentation, providing...


  • Hong Kong, Central and Western District, Hong Kong SAR China JLL Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at JLL. As an Administrative Officer, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key ResponsibilitiesProvide administrative...


  • Hong Kong, Central and Western District, Hong Kong SAR China The Hong Kong Federation of Youth Groups Full time

    Job SummaryThe Hong Kong Federation of Youth Groups is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for handling administrative tasks, including data entry, document processing, and phone inquiries.Key ResponsibilitiesProcess and maintain accurate records and...