Senior Operations Officer
2 days ago
PASLA is seeking a dedicated and results-driven Chief Administration Officer to join our team in Hong Kong. As the successful candidate, you will have at least 5-8 years of experience in a senior administrative role, with a strong background in finance, operations, and human resources.
Key Responsibilities:
Operational Oversight
- Lead the development and implementation of operational policies and procedures.
- Manage external IT support, website content, and subscribers.
- Arrange and minute working group calls.
Financial Management
- Issue invoices to member firms and sponsors.
- Process payments to suppliers.
- Maintain operating financial records.
- Reconcile cash books and bank statements.
- Prepare quarterly management accounts.
- Coordinate with external auditors and tax partners.
Event Planning
- Organize and execute events, including roundtable discussions, closed-door sessions, and curated experiences.
- Collaborate with the conference committee on content and structure.
- Manage sponsor contracts for events.
- Review payment portals and reconcile receipts.
Requirements:
- Bachelor's degree in accounting, business administration, marketing, or a related field.
- At least 5-8 years of experience in a senior administrative role.
- High integrity and professionalism.
- Strong interpersonal skills and ability to build rapport, negotiate effectively, and collaborate cross-functionally.
- Results-oriented, strong problem-solving abilities, and passion for innovation.
- Highly organized and able to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills and attention to detail.
- Flexibility in working hours may be necessary.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Full right of employment in Hong Kong without visa sponsorship requirements.
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