Administrative Support Specialist

12 hours ago

Hong Kong, Central and Western District, Hong Kong SAR China Citi Full time
Job Summary

The Administrative Support Specialist will provide exceptional support to senior management in the Investment Banking division, handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Duties and Responsibilities
  • Support a C16 level manager and assist with departmental tasks
  • Manage day-to-day calendars of senior management
  • Coordinate all aspects of executive-level manager appointments, meetings, receptions, and conference calls
  • Prepare and review materials and correspondence for meetings
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Coordinate travel arrangements; prepare and distribute schedules/agendas for travel
  • Prepare, reconcile, and track expense reports through the Travel and Entertainment Expense system
  • Order supplies and process invoices through the Procure to Pay system
  • Process and follow up on Virtual Requests
  • Assist with ad-hoc reports and special projects as needed
  • Train, coach, or guide other administrative staff when required
Requirements
  • Prior experience in office administration, preferably in a large and complex financial services organization
  • Highly proficient in Microsoft Office
  • Consistent demonstration of clear and concise written and verbal communication skills
  • Able to quickly gain command of new systems
  • Self-motivated and detail-oriented
Compensation

We offer an estimated salary range of $60,000-$80,000 per year, depending on qualifications and location. Additional benefits include comprehensive health insurance, retirement plans, and opportunities for career growth and professional development.

About Us

Citi is an equal opportunity employer committed to diversity and inclusion. We strive to create a work environment that values and respects our employees' unique perspectives and experiences. If you are a motivated and organized individual looking for a challenging role in a dynamic organization, we encourage you to apply.

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