Administrative Support Specialist

2 months ago


Hong Kong, Central and Western District, Hong Kong SAR China AIA International Limited. Full time
About AIA International Limited

AIA International Limited is committed to creating a healthier, more sustainable future for everyone. We're looking for ambitious individuals who share our vision and are driven to make a meaningful impact.

About the Role

This is an exciting opportunity to serve as the primary assistant to the Head of Financial Management & Planning. As a key member of our team, you will perform a wide range of complex, sensitive, and confidential secretarial and administrative functions.

Key Responsibilities:
  • Manage the diary of the Head of Financial Management & Planning, scheduling appointments and meetings, and ensuring effective time management.
  • Coordinate travel arrangements for internal and external conferences and business trips.
  • Prepare presentations, management documentation, and departmental reporting.
  • Oversee day-to-day office supplies, billing, and expense reimbursement for the Head of Financial Management & Planning.
  • Handle confidential and sensitive information and correspondence.

Other Departmental/Business Duties:
  • Act as the key coordinator for departments under HK Finance, specifically the Financial Management & Planning team, for administrative support and communication.
  • Manage departmental personnel activities, including new joiners and leavers' administration, leave administration, and overtime records.
  • Assist in various cross-departmental projects, coordinating meetings, assembling and summarizing information, and tracking deadlines.
  • Perform ad hoc duties and support department heads as required.

Requirements:
  • Degree holder with formal secretarial training.
  • 8 years of secretarial experience in a sizeable organization.
  • Good command of written and spoken English.
  • Proficiency in MS Word, Excel, and PowerPoint.
  • Excellent interpersonal and communication skills.
  • Self-motivated, independent, with a strong sense of responsibility.

Additional Requirements:
  • You are required to obtain relevant licenses if your job involves regulated activities.

About AIA International Limited

AIA International Limited is a leading insurance company that helps our customers and the community live Healthier, Longer, Better Lives. We're committed to creating a healthier, more sustainable future for everyone. If you're passionate about making a difference, we encourage you to apply for this exciting opportunity.

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