Administrative Support Specialist
2 months ago
AIA International Limited is committed to creating a healthier, more sustainable future for everyone. We're looking for ambitious individuals who share our vision and are driven to make a meaningful impact.
About the Role
This is an exciting opportunity to serve as the primary assistant to the Head of Financial Management & Planning. As a key member of our team, you will perform a wide range of complex, sensitive, and confidential secretarial and administrative functions.
Key Responsibilities:
- Manage the diary of the Head of Financial Management & Planning, scheduling appointments and meetings, and ensuring effective time management.
- Coordinate travel arrangements for internal and external conferences and business trips.
- Prepare presentations, management documentation, and departmental reporting.
- Oversee day-to-day office supplies, billing, and expense reimbursement for the Head of Financial Management & Planning.
- Handle confidential and sensitive information and correspondence.
Other Departmental/Business Duties:
- Act as the key coordinator for departments under HK Finance, specifically the Financial Management & Planning team, for administrative support and communication.
- Manage departmental personnel activities, including new joiners and leavers' administration, leave administration, and overtime records.
- Assist in various cross-departmental projects, coordinating meetings, assembling and summarizing information, and tracking deadlines.
- Perform ad hoc duties and support department heads as required.
Requirements:
- Degree holder with formal secretarial training.
- 8 years of secretarial experience in a sizeable organization.
- Good command of written and spoken English.
- Proficiency in MS Word, Excel, and PowerPoint.
- Excellent interpersonal and communication skills.
- Self-motivated, independent, with a strong sense of responsibility.
Additional Requirements:
- You are required to obtain relevant licenses if your job involves regulated activities.
About AIA International Limited
AIA International Limited is a leading insurance company that helps our customers and the community live Healthier, Longer, Better Lives. We're committed to creating a healthier, more sustainable future for everyone. If you're passionate about making a difference, we encourage you to apply for this exciting opportunity.
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