Administrative Support Specialist

5 days ago


Tsuen Wan, Tsuen Wan District, Hong Kong SAR China JPC TEXSON LTD Full time

Company Overview

  • JPC TEXSON LTD is a leading professional railway engineering consulting firm in the Asia Pacific region.
  • We are seeking an experienced Tender Administrative Officer to join our team, reporting directly to the Tender Manager.

The Job Description

  • Tender Document Preparation: Assist in preparing and formatting tender documents, ensuring accuracy and attention to detail.
  • Administrative Support: Provide general clerical support to the tendering team, including scheduling meetings, managing correspondence, and maintaining records.
  • Documentation Management: Organize and maintain an efficient filing system for all tender-related documents and correspondence.
  • Information Gathering: Collect and compile information from various departments to support tender submissions.
  • Compliance Check: Ensure all tender documents comply with required standards and regulations.
  • Database Management: Maintain and update a database of tender opportunities, submissions, and outcomes.
  • Coordination: Coordinate with internal teams and external stakeholders to gather necessary information and ensure timely submission of tenders.
  • Communication: Assist in communicating with clients, consultants, and subcontractors to clarify requirements and follow up on tender-related inquiries.

Required Skills and Qualifications

  • Education: Tertiary education is essential.
  • Experience: A minimum of 2-3 years of experience in tendering processes or administrative roles, preferably in an engineering consulting firm.
  • Computer Skills: Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Communication Skills: Excellent communication skills in English and Cantonese, with proficiency in Mandarin being an added advantage.

Benefits

  • 5 days' work week.
  • 12 days' annual leave.
  • Medical insurance.


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