Procurement Administrative Assistant

4 days ago


Tsuen Wan, Tsuen Wan District, Hong Kong SAR China JPC TEXSON LTD Full time

Job Description

As a Tender Administrative Officer at JPC TEXSON LTD, you will be responsible for assisting in the preparation and formatting of tender documents, ensuring accuracy and attention to detail. You will also provide general clerical support to the tendering team, including scheduling meetings, managing correspondence, and maintaining records.

Key Responsibilities

  • Tender Document Preparation: Assist in preparing and formatting tender documents, ensuring accuracy and attention to detail.
  • Administrative Support: Provide general clerical support to the tendering team, including scheduling meetings, managing correspondence, and maintaining records.
  • Documentation Management: Organize and maintain an efficient filing system for all tender-related documents and correspondence.
  • Information Gathering: Collect and compile information from various departments to support tender submissions.
  • Compliance Check: Ensure all tender documents comply with required standards and regulations.
  • Database Management: Maintain and update a database of tender opportunities, submissions, and outcomes.
  • Coordination: Coordinate with internal teams and external stakeholders to gather necessary information and ensure timely submission of tenders.
  • Communication: Assist in communicating with clients, consultants, and subcontractors to clarify requirements and follow up on tender-related inquiries.

Requirements

  • Education: Tertiary education is essential.
  • Experience: A minimum of 2-3 years of experience in tendering processes or administrative roles, preferably in an engineering consulting firm.
  • Computer Skills: Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Communication Skills: Excellent communication skills in English and Cantonese, with proficiency in Mandarin being an added advantage.

Benefits

  • 5 days' work week.
  • 12 days' annual leave.
  • Medical insurance.


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