Procurement Administrative Assistant
1 day ago
The Role
- Report to: Tender Manager
- Key Responsibilities:
- Tender Document Preparation: Assist in preparing and formatting tender documents, ensuring all necessary details are accurately included.
- Administrative Support: Provide general clerical and administrative support to the tendering team, including scheduling meetings, managing correspondence, and maintaining records.
- Documentation Management: Organize and maintain an efficient filing system for all tender-related documents and correspondence.
- Information Gathering: Collect and compile information from various departments to support tender submissions.
- Compliance Check: Ensure all tender documents comply with the required standards and regulations.
- Database Management: Maintain and update a database of tender opportunities, submissions, and outcomes.
- Coordination: Coordinate with internal teams and external stakeholders to gather necessary information and ensure timely submission of tenders.
- Communication: Assist in communicating with clients, consultants, and subcontractors to clarify requirements and follow up on tender-related inquiries.
Requirements
- Education: Tertiary education
- Experience: Minimum of 2-3 years in tendering processes or tendering administrative roles, with experience in engineering consulting firms being a plus.
- Computer Skills: Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Communication Skills: Excellent communication skills in English and Cantonese, with proficiency in Mandarin being an added advantage.
Benefits
- Work Arrangement: 5 days work
- Annual Leave: 12 days annual leave
- Medical Insurance: Provided by the company
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