Procurement Administrative Assistant

1 day ago


Tsuen Wan, Tsuen Wan District, Hong Kong SAR China JPC TEXSON LTD Full time

The Role

  • Report to: Tender Manager
  • Key Responsibilities:
    • Tender Document Preparation: Assist in preparing and formatting tender documents, ensuring all necessary details are accurately included.
    • Administrative Support: Provide general clerical and administrative support to the tendering team, including scheduling meetings, managing correspondence, and maintaining records.
    • Documentation Management: Organize and maintain an efficient filing system for all tender-related documents and correspondence.
    • Information Gathering: Collect and compile information from various departments to support tender submissions.
    • Compliance Check: Ensure all tender documents comply with the required standards and regulations.
    • Database Management: Maintain and update a database of tender opportunities, submissions, and outcomes.
    • Coordination: Coordinate with internal teams and external stakeholders to gather necessary information and ensure timely submission of tenders.
    • Communication: Assist in communicating with clients, consultants, and subcontractors to clarify requirements and follow up on tender-related inquiries.

Requirements

  • Education: Tertiary education
  • Experience: Minimum of 2-3 years in tendering processes or tendering administrative roles, with experience in engineering consulting firms being a plus.
  • Computer Skills: Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Communication Skills: Excellent communication skills in English and Cantonese, with proficiency in Mandarin being an added advantage.

Benefits

  • Work Arrangement: 5 days work
  • Annual Leave: 12 days annual leave
  • Medical Insurance: Provided by the company


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