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Administrative Services Coordinator

2 months ago

Hong Kong, Central and Western District, Hong Kong SAR China Williams Lea Hong Kong Limited Full time

Position Overview:

The Office Services Associate plays a vital role in ensuring the smooth operation of office functions and document management. This position involves various responsibilities aimed at maintaining an organized and efficient workplace.

Key Responsibilities:

  • Utilize electronic scanning technology to digitize physical documents.
  • Receive and collect incoming documents from clients.
  • Input essential customer information into tracking systems.
  • Verify and sort documents according to established guidelines.
  • Record customer and transaction details accurately in the system.
  • Deliver original documents to clients and address any inquiries they may have.
  • Coordinate with external vendors for the upkeep and repair of office equipment and furnishings.
  • Ensure the office environment is clean and well-maintained, collaborating with building management as needed.
  • Organize and prepare for internal office events.
  • Assist in scheduling meetings, including video conferencing setups when required.
  • Support various ad hoc tasks as necessary.
  • Print and bind documents according to client specifications and company standards.
  • Provide backup support for receptionist duties when necessary.

Qualifications:

  • Completion of Form 5 / Hong Kong Diploma of Secondary Education Examination or higher.
  • A minimum of 1 year of relevant experience, preferably in a large organization.
  • Proficient in reading, writing, and communicating in English.
  • Basic proficiency in Microsoft Office Suite (e.g., Word, Excel, PDF, Outlook).
  • Strong communication skills, attention to detail, and dependability.
  • More experienced candidates may be considered for a Senior Office Services Associate role.