Company Secretary

1 month ago

Hong Kong, Central and Western District, Hong Kong SAR China Swire Full time

About Swire

Swire is a highly-diversified and global corporation with a diverse range of businesses, including property, aviation, beverages, and food chain, as well as marine and trading & industrial activities. Our core businesses are mainly focused in Asia, with key operations in Hong Kong and the Chinese Mainland.

Job Summary

We are seeking a Company Secretarial Officer to support our dedicated Swire Group's private companies and joint ventures in various jurisdictions. The successful candidate will provide a full spectrum of company secretarial services, including preparing company secretarial documentation, arranging for statutory filings, and monitoring, updating, and maintaining database and corporate records.

Responsibilities

  • Prepare company secretarial documentation and arrange for statutory filings in a timely manner
  • Monitor, update, and maintain database and corporate records, including minute books, registers, agreements, etc., in compliance with applicable laws and regulations
  • Assist in the preparation, on-site support, and follow-up for board meetings, including meeting packs and board resolutions
  • Manage companies' bank accounts, including handling signatories changes, authorisation limits, and KYC requests
  • Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions, such as BVI
  • Support engagement activities with banks, shareholders, and other stakeholders
  • Assist in establishing, winding up, and restructuring companies as needed
  • Provide clerical support and perform ad hoc assignments as assigned

Requirements

  • A Bachelor's degree or above in Corporate Governance or relevant disciplines
  • At least 2 years of company secretarial experience. Candidates with less experience would be considered Assistant
  • Candidates with student membership or CGI/HKCGI are highly preferred
  • Solid knowledge of the Companies Ordinance and other applicable regulations
  • Experience in database management. Knowledge using Viewpoint would be an advantage
  • Proficiency in Microsoft Office Suite
  • Good organisation skills, with attention to detail and a high level of accuracy
  • Good command of verbal and written English and Chinese (Putonghua and Cantonese)

What We Offer

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking 'Apply Now'. We will contact all shortlisted candidates.

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

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