Chief Administrative Manager

4 days ago


Hong Kong, Central and Western District, Hong Kong SAR China PASLA Full time

PASLA is a leading association in the financial industry, and we are seeking a highly skilled and experienced Chief Administration Officer to lead our administrative team in Hong Kong. As the ideal candidate, you will have at least 5-8 years of experience in a senior administrative position, with excellent communication skills, strategic thinking, and problem-solving abilities.

Responsibilities:

Operational Efficiency

  • Oversee daily administrative operations, ensuring efficiency and effectiveness.
  • Develop and implement policies and procedures to enhance operational performance.
  • Manage external IT support, website content, and subscribers.
  • Arrange and minute working group calls.
  • Build relationships with regional stakeholders.

Financial Governance

  • Issue invoices to member firms and sponsors.
  • Process payments to suppliers.
  • Maintain operating financial records.
  • Reconcile cash books and bank statements.
  • Prepare quarterly management accounts.
  • Coordinate with external auditors and tax partners.

Event Coordination

  • Organize and execute events, including roundtable discussions, closed-door sessions, and curated experiences.
  • Collaborate with the conference committee on content and structure.
  • Manage sponsor contracts for events.
  • Review payment portals and reconcile receipts.

Requirements:

  • Bachelor's degree in accounting, business administration, marketing, or a related field.
  • At least 5-8 years of experience in a senior administrative role.
  • High integrity and professionalism.
  • Strong interpersonal skills and ability to build rapport, negotiate effectively, and collaborate cross-functionally.
  • Results-oriented, strong problem-solving abilities, and passion for innovation.
  • Highly organized and able to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills and attention to detail.
  • Flexibility in working hours may be necessary.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Full right of employment in Hong Kong without visa sponsorship requirements.


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