Chief Administration Officer

2 days ago


Hong Kong, Central and Western District, Hong Kong SAR China PASLA Full time

PASLA seeks a seasoned Chief Administration Officer to drive its business operations forward. The ideal candidate will bring at least 5-8 years of experience in senior administrative roles, preferably in the financial industry or association settings.

Key Responsibilities:
  • Administrative Management:
    • Oversee daily operations, ensuring efficiency and effectiveness.
    • Develop policies and procedures to enhance operational performance.
    • Implement contingency plans for external support, website management, and subscriber services.
    • Manage IT support, content creation, and subscriptions.
  • Accounting:
    • Issue invoices to member firms and sponsors.
    • Process payments to suppliers.
    • Maintain operating financial records, cash book reconciliations, and quarterly accounts.
    • Prepare year-end accounts for audit purposes and coordinate with external auditors and tax partners.
  • Budgetary Planning:
    • Assist in developing and managing the annual budget.
  • Compliance and Company Secretarial:
    • Ensure compliance with relevant laws, regulations, and industry standards.
    • Coordinate company registry filings and attend executive committee meetings.
  • Human Resources & Payroll:
    • Coordinate monthly payroll, MPF, and year-end IRD filings with the payroll partner.
    • Maintain employee and contractor contracts.
  • Events & Podcast:
    • Support podcast content development with industry guests.
    • Schedule recordings and launch episodes with the producer.
    • Expand podcast reach through innovative outreach to membership.
    • Collaborate with the executive team on roundtable, closed-door, and curated events.
    • Assist conference committee teams with content and structure development.
    • Manage event sponsorships and review payment portals.


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