Chief Administration Officer
2 days ago
PASLA seeks a seasoned Chief Administration Officer to drive its business operations forward. The ideal candidate will bring at least 5-8 years of experience in senior administrative roles, preferably in the financial industry or association settings.
Key Responsibilities:- Administrative Management:
- Oversee daily operations, ensuring efficiency and effectiveness.
- Develop policies and procedures to enhance operational performance.
- Implement contingency plans for external support, website management, and subscriber services.
- Manage IT support, content creation, and subscriptions.
- Accounting:
- Issue invoices to member firms and sponsors.
- Process payments to suppliers.
- Maintain operating financial records, cash book reconciliations, and quarterly accounts.
- Prepare year-end accounts for audit purposes and coordinate with external auditors and tax partners.
- Budgetary Planning:
- Assist in developing and managing the annual budget.
- Compliance and Company Secretarial:
- Ensure compliance with relevant laws, regulations, and industry standards.
- Coordinate company registry filings and attend executive committee meetings.
- Human Resources & Payroll:
- Coordinate monthly payroll, MPF, and year-end IRD filings with the payroll partner.
- Maintain employee and contractor contracts.
- Events & Podcast:
- Support podcast content development with industry guests.
- Schedule recordings and launch episodes with the producer.
- Expand podcast reach through innovative outreach to membership.
- Collaborate with the executive team on roundtable, closed-door, and curated events.
- Assist conference committee teams with content and structure development.
- Manage event sponsorships and review payment portals.
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