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Administrative Services Coordinator

2 months ago

Hong Kong, Central and Western District, Hong Kong SAR China Williams Lea Hong Kong Limited Full time

Position Overview:

The Office Services Associate plays a crucial role in ensuring the smooth operation of office functions. This position involves various responsibilities that contribute to the overall efficiency of the workplace.

Key Responsibilities:

  • Utilize electronic or computerized scanning devices to transform physical documents into digital formats.
  • Gather incoming documents from clients and ensure accurate processing.
  • Input essential customer information into tracking systems.
  • Verify and sort documents according to established checklists.
  • Record customer and transaction details into the relevant systems.
  • Deliver original documents to clients and address any inquiries they may have.
  • Coordinate with external vendors for the upkeep and repair of office equipment and furnishings.
  • Oversee the cleanliness of the office environment and maintain communication with building management as needed.
  • Organize and prepare for internal office events.
  • Assist in arranging meetings, including video conferencing setups when required.
  • Support various ad hoc tasks as necessary.
  • Print and bind documents according to client specifications and company standards.
  • Provide backup support for receptionist duties when necessary.

Qualifications:

  • Completion of Form 5 / Hong Kong Diploma of Secondary Education Examination or higher.
  • A minimum of 1 year of relevant experience, preferably within a large organization.
  • Proficient in reading, writing, and communicating in English.
  • Basic proficiency in Microsoft Office Suite (e.g., Word, Excel, PDF, Outlook).
  • Strong communication skills, attention to detail, and dependability.
  • Candidates with additional experience may be considered for a Senior Office Services Associate role.