Office Support Specialist
1 week ago
We are looking for an experienced Operations Assistant to join our team in Hong Kong. The successful candidate will be responsible for providing administrative support to senior professionals, including coordinating meetings, scheduling appointments, and managing calendars.
Responsibilities- Meeting Coordination
- Coordinate internal and external meetings, conference calls, and video conferences using Outlook and Zoom.
- Prioritize calendar items and inform professionals of meeting changes.
- Schedule meetings and conference rooms as necessary.
- Travel Arrangements
- Manage all aspects of domestic and international travel, including arranging flights, accommodations, and meeting materials.
- Maintain current passports and visas.
- Compose detailed itineraries and print boarding passes.
- Track flight schedules and ensure timely arrivals.
- Organize expense reports using Concur.
- Administrative Support
- Provide general administrative support to senior professionals, including document preparation and data entry.
- Assist with office event logistics and coordination.
- Support other administrative team members during absences or vacations.
- Register professionals for conferences and networking events.
- Rsvp to events on behalf of professionals.
- Bachelor's degree or equivalent experience.
- 7+ years of experience in an administrative role, preferably in financial services.
- Proficiency in Microsoft Office suite, particularly Outlook, Word, Excel, and PPT.
Ares Management Corporation is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across credit, real estate, private equity, and infrastructure asset classes.
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