Administrative Professional for Senior Executive

24 hours ago

Hong Kong, Central and Western District, Hong Kong SAR China DBS Bank Full time

Executive Secretary Opportunity

We are seeking a highly skilled and experienced Administrative Professional to support our Senior Executive in Hong Kong.

About the Role

The successful candidate will be responsible for facilitating, prioritizing, and managing the executive's calendar/schedule to ensure smooth arrangement of appointments and activities. This includes planning, organizing, and coordinating onsite and offsite meetings; providing logistical support for all meetings, conference calls, and events.

The role requires preparing meeting agendas and materials, ensuring timely distribution of meeting materials before all scheduled meetings. You will also record minutes, track, and follow up with action items discussed during meetings. Additionally, you will compile data, prepare reports, memos, emails, letters, and other documents for the executive.

Key Responsibilities:

  • Facilitate, prioritize, and manage the executive's calendar/schedule
  • Plan, organize, and coordinate onsite and offsite meetings
  • Prepare meeting agendas and materials
  • Record minutes and track action items
  • Compile data and prepare reports, memos, emails, letters, and other documents

Requirements

To be successful in this role, you will need secretarial experience to senior executives preferably in financial institutions. Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook, is essential. Fluency in spoken English, Cantonese, and Putonghua is required, along with proficiency in written English and Chinese. Strong communication and organization skills, a sense of responsibility, attention to detail, and ability to work independently under pressure are also necessary.

Benefits and Salary

We offer a competitive salary of approximately HK$240,000 per annum, as well as a dynamic environment that supports your development and recognizes your achievements. Located in One Island East, Hong Kong, this role provides an exciting opportunity to join a leading bank in Asia and contribute to its success.

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