Office Manager Assistant
1 week ago
The Executive Assistant will provide high-level administrative support to senior-level professionals, focusing on meeting coordination, travel arrangements, and document management.
Key Responsibilities- Meeting Coordination
- Coordinate internal and external meetings, conference calls, and video conferences using Outlook and Zoom.
- Prioritize calendar items, informing professionals of changes and ensuring they stay on schedule.
- Schedule meetings and conference rooms as necessary using Ares protocol.
- Travel Arrangements
- Manage all aspects of domestic and international travel, including air, ground, lodging, and dining arrangements.
- Maintain real-time tracking of meeting and itinerary changes.
- Compose detailed itineraries for travel and key meetings, print boarding passes, and check-in professionals for flights.
- Daily Operations
- Coordinate daily operations, including scheduling meetings and managing calendars.
- Maintain electronic and hard-copy document filing systems in an organized and timely manner.
- Assist with office event logistics and coordination as needed.
Qualifications
- Bachelor's degree or equivalent experience.
- 7+ years of experience in an administrative role, preferably in financial services.
- Proficiency with Microsoft Office suite, particularly Outlook, Word, Excel, and PPT.
Requirements
- Demonstrates an eager, can-do attitude and willingness to learn and take on projects in a dynamic environment.
- Excellent writing and communication skills in English and Chinese are required.
- Must be very organized and able to manage time and priorities well in a deadline-driven department.
- Ability to exercise independent judgment and problem-solving capabilities with timely resolution.
- Strong interpersonal skills and ability to multi-task.
- Strong phone etiquette.
- Technology savvy and willing to learn new systems.
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