Office Manager Assistant

1 week ago


Hong Kong, Central and Western District, Hong Kong SAR China Ares Management Corporation Full time
About the Role

The Executive Assistant will provide high-level administrative support to senior-level professionals, focusing on meeting coordination, travel arrangements, and document management.

Key Responsibilities
  • Meeting Coordination
    • Coordinate internal and external meetings, conference calls, and video conferences using Outlook and Zoom.
    • Prioritize calendar items, informing professionals of changes and ensuring they stay on schedule.
    • Schedule meetings and conference rooms as necessary using Ares protocol.
  • Travel Arrangements
    • Manage all aspects of domestic and international travel, including air, ground, lodging, and dining arrangements.
    • Maintain real-time tracking of meeting and itinerary changes.
    • Compose detailed itineraries for travel and key meetings, print boarding passes, and check-in professionals for flights.
  • Daily Operations
    • Coordinate daily operations, including scheduling meetings and managing calendars.
    • Maintain electronic and hard-copy document filing systems in an organized and timely manner.
    • Assist with office event logistics and coordination as needed.

Qualifications

  • Bachelor's degree or equivalent experience.
  • 7+ years of experience in an administrative role, preferably in financial services.
  • Proficiency with Microsoft Office suite, particularly Outlook, Word, Excel, and PPT.

Requirements

  • Demonstrates an eager, can-do attitude and willingness to learn and take on projects in a dynamic environment.
  • Excellent writing and communication skills in English and Chinese are required.
  • Must be very organized and able to manage time and priorities well in a deadline-driven department.
  • Ability to exercise independent judgment and problem-solving capabilities with timely resolution.
  • Strong interpersonal skills and ability to multi-task.
  • Strong phone etiquette.
  • Technology savvy and willing to learn new systems.


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