Executive Assistant

1 week ago

Hong Kong, Central and Western District, Hong Kong SAR China AIA International Limited. Full time

At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.

It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

Provide executive assistant and business support to senior leader.

Roles and Responsibilities:

Appointment Management, Executive and Administrative Responsibilities

  • To manage the intensive schedule of the leader by arranging and co-ordinating internal and external meetings/conference calls timely and effectively.
  • To handle intensive travel schedules and to follow through respective arrangements.
  • To ensure professional communications with internal business partners and external customers..
  • To handle sensitive and confidential information in a professional manner in compliance with company policies and regulatory requirements.
  • To act as the key co-ordinator and provide secretarial advice within the function.
Reports and Meeting Materials
  • To collect and consolidate business reports
  • To follow up/consolidate relevant information for leaders' meetings with internal and external parties in a timely manner.
  • To chase/prepare and check the meeting materials to foster efficiency of meetings/calls.
Expense Control
  • To manage leader's expense claims according to corporate policies and procedures.
  • To ensure expense budgeting, policy and approval process are in line, .
Minimum Job Requirements:
  • Tertiary education and above with formal administrative management training
  • 10 years relevant experience
  • Proactive and independent
  • Good interpersonal and communication skills
  • In-depth administrative knowledge
  • Good command of written & spoken English
  • PC skills in Office Operating Software
Others:
  • You are required to obtain relevant license if your job involves in regulated activities
Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

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