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Executive Assistant

3 months ago

Hong Kong, Central and Western District, Hong Kong SAR China Randstad Hong Kong Full time

about the company.
Our client, a healthcare company located in Hong Kong, is searching for an Executive Assistant to join their team and aid in expanding their business operations in Hong Kong.

about the job.

Working closely with the Managing Director to assist in all aspects of their daily work routine.Managing the MD's calendar, which involves scheduling meetings, appointments, speaking engagements, and making travel arrangements, both domestic and international. Exercising discretion in time commitments and assessing needs.Serving as the primary point of contact between executives and internal or external associates.Coordinating online and offline meetings, ensuring smooth organization, including arranging meeting rooms, conducting pre-tests, and managing all itinerary arrangements.Maintaining the current filing and database system while seeking opportunities to enhance existing systems.Generating reports and presentations as needed.Sourcing and procuring materials or goods requested by the MD and/or line manager, and overseeing packing and logistics coordination.Collaborating with various agents or brokers to gather essential information such as visa requirements, entry regulations, citizenship or residency guidelines, and basic tax obligations for specified locations.Preparing, reconciling, and submitting expense reports.Undertaking a variety of special projects as assigned by the MD or other executives.Handling secretarial and administrative tasks related to business and personal matters, including matters concerning vehicles and accommodations.Providing support for office administration.Performing other additional and/or alternative duties as directed by the MD and line managers as & experiences required.Bachelor's degree in a relevant field.Proven experience as an Executive Assistant or similar role.Excellent organizational and time management skills.Strong communication and interpersonal abilities.Discretion and confidentiality in handling sensitive information.Proficiency in Microsoft Office suite.Ability to multitask and prioritize tasks effectively.Detail-oriented with a proactive approach to problem-solving.Flexibility to adapt to changing priorities and work outside regular hours when necessary.
experience 5 years
skills executive assistant
qualifications no additional qualifications required
education Bachelor Degree