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Administrative Assistant
5 months ago
At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.
We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.
Job Summary
Barings is seeking an Administrative Assistant to support the Multi Asset Asia Pacific (“MA”) team. This position is located in Hong Kong and reports to the Head of Multi-Asset, Asia Pacific.
Primary Responsibilities
The candidate selected will provide reliable, proactive and confidential administrative support primarily to MA (including both the Head MA as well as other members of the team in HK and Taiwan) and secondarily to Head Finance, IT and Operations, where applicable.
Position is responsible for administrative support including, but not limited to:
Proactive management of calendar, reminders, meeting room/facilities and co-ordination
Make travel arrangements and file expense reports
Facilitate information & work flows both within MA and in partnership with the broader Barings
Help monitor mandatory training schedule and keep track of attendance requirements (e.g. CPT hours as required by local regulators)
Coordination of meeting preparations and arrangements involving senior levels of management. Minutes taking for management meetings may be required
Compilation of departmental business reports and miscellaneous information and data as required
Maintaining and updating contact and other databases as requested
Contributes to team effort by accomplishing related tasks as needed
Special projects as required
Qualifications
Proven experience supporting executives in a highly professional and fast-paced environment
College degree is preferred, minimum Associates degree or equivalent
Advanced skill set utilizing Microsoft Office applications (Word, Excel, Power Point, MS Teams, SharePoint and Outlook) and Adobe Acrobat
Experience booking complex domestic & international travel preferred
Highly organized, ability to multi-task and handle shifting priorities
Takes initiative in problem solving as well as ownership and responsibility for tasks
Strong verbal & written communication skills in English, Putonghua and Cantonese preferred
#LI-SS1 #LI-GA1
Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.
