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Facility Officer

2 months ago

Hong Kong, Hong Kong SAR China Williams Lea Hong Kong Limited Full time

Job Responsibilities:

Operate electronic or computerized scanning equipment to convert hardcopy documents to electronic versions Print and bind documents per client requirement and firm standard Oversee the daily mailing services, data entry and sorting and distributing of incoming correspondences/parcels. Keep record of all mails received using the computer system/tools in a particular order to be able to identify date of receipt, where and whom it was sent to for easy identification to help tracking mails and packages and prevent losses Handle mail circulation internally, collect mails and packages from staff in the organization) Maintain supplies, including shipping and mailing envelopes, boxes, markers, forms stickers, and tape available to ensure that they don’t go out of stock Monitor office public email account if have for general business enquiry and notify corresponding parties to take action Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space Able to perform multi-task and assist others with Administration and Facilities team if required Perform ad hoc assignments from Administration & Facilities manager as required Fill relevant details in distribution and shipping forms, providing accurate information to ensure that mails are delivered to the right locations and people Answer inquiries from employees about posting rates and duration and also inform them about special posting packages and promotion Courier or hand delivers of original documents to customers and managing customer queries Liaise with third party suppliers for the repair and maintenance of office equipment, furniture and fittings Arrange and setup the Internal office event Assist to set up meetings whenever necessary Backup receptionist duties as and when needed