Officer(O/THEi-PO/OFF/07/24)

4 months ago

Hong Kong, Hong Kong SAR China Vocational Training Council Full time

Major Duties

: (a) To assist in the preparation and compilation of management reports, progress update reports, statistics, returns of information, presentation slides and other meeting materials or documentations for various meetings, events and purposes; (b) To organise, manage and provide secretarial support to various meetings, committees and boards, including the preparation of minutes and agendas; (c) To organise or coordinate or provide support to various events, functions and forums, either for the President’s Office or for the Institute; (d) To prepare official correspondence including emails and letters; (e) To liaise with internal and external parties on behalf of the President’s Office; (f) To provide administrative support to the operation of the President’s Office; (g) To coordinate or assist in the arrangement of visits for external guests; and (h) To liaise and coordinate with overseas partner institutions and internal units on international student mobility and on agreement renewal. Requirements : (a) A recognised degree or equivalent qualification; (b) At least 2 years’ relevant work experience at executive level. Such work experience in educational institutions or comparable organisations will be an advantage; (c) Detail-oriented, organised, proactive, with strong sense of responsibility, time management skill and the ability to multi-task independently as well as be a good team player; (d) Strong interpersonal and communication skills; (e) Good command of both written and spoken English and Chinese, with fluency in Putonghua will be an advantage; (f) Able to appropriately handle confidential information and materials; and (g) A high proficiency in computer software applications, including MS Word, MS Excel, MS PowerPoint, and Chinese word processing. Notes : (1) Shortlisted applicants will be required to attend and pass a written test. (2) The appointee may be required to perform duties at different sites and outside of Hong Kong, and work irregular hours, shifts and/or on Saturdays and Sundays as necessary. (3) The remuneration package will be competitive and commensurate with qualifications and experience. (4) The appointee will work on Chai Wan Campus.

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