Business Assistant
5 days ago
Job Description
We are a fast-paced and dynamic payment gateway technology hub, serving as a one-stop-shop for online businesses. As an Office Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our office in Hong Kong.
Your Key Responsibilities
- Expense Recording and Maintenance:
- Invoices tracking: hard & soft copies, including reimbursement receipts.
- P&L preparation & submission.
- SalesForce Reporting.
- Office Operations:
- Mail/post operation: incoming & outgoing mails, registering, tracking, and record keeping.
- Arrangement of internal folders, files, and maintaining of the records.
- Maintain the office condition and contact related parties if repairs are required.
- Order and track company inventory.
- IT related tasks:
- Create an IT inventory list for the office.
- Connect ISP to the office - ISP unrelated to the hosting office.
- Check the old UDM status.
- Team related tasks:
- New employee workstation set-up.
- Manage food placement and tracking for breakfast and lunch via Deliveroo.
- Keep Days off/AL/sick leaves/work-on holidays calendars updated.
- Work with the TLV team on ad hoc tasks, i.e. checking flights, hotel reservations, etc.
- Employees' birthdays and other gifts purchased.
Requirements
- Proficient in MS Excel, Word, Gmail, and Slack.
- Proficient in record-keeping maintenance.
- Strong organizational and communication skills.
- Ability to work effectively under limited supervision.
- Adaptability to cross-cultural working environments.
- Commitment to constant improvement and learning.
What We Offer
- Breakfast & Lunch provided by the company.
- Office snacks.
- Medical insurance.
- Bonuses.
- Company trips.
- Friday Happy Hours, plus much more
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