Post-Sale Administrator for Modern and Contemporary Art

3 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Phillips Full time

Job Summary

Phillips is seeking a highly organized and detail-oriented Post-Sale Administrator to support the administration of Modern and Contemporary Art Online and Live Auctions. The successful candidate will provide administrative, financial, and logistical support in managing the pre-sale and post-sale administration for Editions, Photos & Design Auctions.

Key Responsibilities

  • Work closely with the Senior Business Manager and Administrators as well as the Head of the Department and Specialists for all administrative tasks linked to the administration of auctions in Hong Kong.
  • Provide an excellent level of service for all administrative tasks involving answering general enquiries, working in coordination with all other support functions (finance, shipping, business management), and recording data using internal systems as required.
  • Assist to coordinate photography and cataloguing of all properties, liaising with relevant departments (art department, photographers, specialists, and business management).
  • Assist to organize shipment of properties as required and liaise with the shipping department and other departments as necessary.
  • Liaise with client account department to ensure accurate post-sale payment and settlement processes.
  • Proactively update and communicate with relevant team member and specialist contacts to ensure full visibility on post-sale progress.

Requirements

  • Computer literate and proficient in Microsoft Office Software (Excel, Outlook, Word, and PowerPoint).
  • A minimum of two year's work experience in a similar role.
  • Strong business sense and an excellent understanding of the art market.
  • Exceptional data mining, qualitative, and analytical skills with ability to synthesize data and think conceptually.
  • Advanced Excel skills to organize data and create reports.

Preferred Qualifications

  • Art History background.
  • Bachelor's degree.
  • Good command of spoken and written English and Chinese (Cantonese and Mandarin).

Working Conditions

  • Work is undertaken primarily within an office environment at Hong Kong office location.
  • Flexibility with working hours including some evenings and weekends.

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