Executive Assistant

3 weeks ago


Hong Kong, Central and Western District, Hong Kong SAR China HSBC Full time
Unlock New Opportunities with HSBC

Are you looking for a career that will take you to new heights? Do you want to be part of a global organization that offers opportunities, support, and rewards that will take you further? Look no further than HSBC Global Private Banking.

Job Summary

We are seeking a highly organized and structured Executive Assistant to support our Global COO for Global Private Banking. As an Executive Assistant, you will provide efficient and effective support to the executive, ensuring seamless day-to-day operations and anticipating requirements to ensure efficient scheduling of meetings and travel arrangements.

Key Responsibilities
  • Manage the executive's high-volume inbox, responding directly where appropriate and flagging urgent actions to the executive promptly and clearly.
  • Extensively manage the executive's complex diary, resolving any diary conflicts and anticipating requirements to ensure efficient scheduling of meetings.
  • Ensure that relevant meeting materials and agendas are collated and available ahead of all executive meetings.
  • Manage frequent and complex travel arrangements, coordinating transportation, accommodation, and liaison with external parties as needed.
  • Schedule appointments, coordinate meetings, and actively manage the calendars of assigned executives.
  • Coordinate and provide IT/system support.
  • Consolidate various reports and perform ad hoc assignments as required.
  • Ensure all Group policies, rules, and regulations are complied with at all times.
Requirements
  • Extensive experience as an EA supporting senior-level global executives and wider global leadership teams.
  • Prior working experience within a business area that necessitates direct client contact, such as Private Banking & Wealth, Asset Management, Investment Banking, and Commercial Banking.
  • Ability to use intuition and initiative to pre-empt and act on issues or concerns as early as possible.
  • Positive attitude with a motivated and proactive approach to the role.
About HSBC

HSBC is committed to building a culture where all employees are valued, respected, and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working, and opportunities to grow within an inclusive and diverse environment.


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