Administrative Associate

4 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China ALL-STAR AGENCY Full time
Job Title: Associate - Office Admin (Corporate Bank)

About the Role:

We are seeking an experienced Associate to join our Office Admin team in the Corporate Bank. As a key member of our team, you will provide comprehensive administrative support to ensure the smooth and efficient operation of our corporate banking activities.

Key Responsibilities:

  • Manage the procurement and inventory of office supplies, equipment, and furniture to maintain a well-stocked and efficient workspace.
  • Act as the primary point of contact for office-related inquiries and provide administrative assistance to staff, ensuring timely and effective communication.
  • Coordinate and schedule meeting rooms, manage bookings, and ensure audio-visual equipment is properly set up to facilitate seamless meetings and presentations.
  • Oversee the IP phone and voice recording systems, regularly checking voice records for quality to maintain high standards of communication.
  • Assist with event planning for conferences, seminars, and client entertainment, ensuring successful and memorable events.
  • Supervise centralized mailing operations, coordinating with external vendors for document delivery to maintain efficient and secure communication.
  • Work with building management and service providers to maintain a safe and well-kept office environment, ensuring a healthy and productive workspace.
  • Identify opportunities for process improvements to boost team efficiency and productivity, implementing changes to drive success.
  • Aid in office relocation projects, managing logistics and facilitating transitions to ensure a smooth transition.

Requirements:

  • Diploma or degree holder with a minimum of 3 years of solid administrative experience in banking or financial services.
  • Strong organizational and time management abilities, capable of prioritizing tasks and meeting deadlines to ensure timely completion.
  • Excellent communication and interpersonal skills, with the ability to engage effectively with colleagues at all levels to build strong relationships.
  • Familiarity with office equipment, supplies, and vendor management to maintain a well-stocked and efficient workspace.
  • Willingness to work overtime and on shift duty to meet the demands of the role.
  • Adaptable to change and able to thrive in a fast-paced, dynamic environment to drive success.
  • Proficient in Excel, MS Word, and communication systems to maintain efficient and effective communication.
  • Fluent in English, Cantonese, and Mandarin to communicate effectively with colleagues and clients.

What We Offer:

As a valued member of our team, you will have the opportunity to work with a dynamic and experienced team, contributing to the success of our Corporate Bank. If you possess the relevant skills and experience and are interested in this opportunity, please send your CV along with your contact details to Raymond Cheung for a confidential conversation.

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