Operations Support Specialist
1 day ago
The Executive Assistant will provide administrative support to our Global managers, ensuring seamless day-to-day operations.
The successful candidate will be responsible for coordinating travel arrangements, managing calendars, and preparing itineraries. They will also be responsible for maintaining document filing systems, both electronically and in hard copy format.
The Executive Assistant will work closely with the Global managers to coordinate meetings, conferences, and events, and will provide administrative support to other team members as needed.
The successful candidate will also serve as a secondary support point for other EAs when needed.
Key Responsibilities
- Meetings & Calendaring
- Coordinate internal and external meetings, conference calls, and video conference meetings using Outlook and Zoom.
- Prioritize calendar items, informing professionals of meeting changes and keeping them on schedule throughout the day.
- Schedule meetings and conference rooms as necessary using Ares protocol.
- Travel & Expenses
- Coordinate domestic and international travel arrangements, including air, ground, lodging, and dining.
- Manage payment and maintain real-time tracking of meeting and itinerary changes.
- Maintain current passports and necessary visas.
- Compose detailed itineraries for travel and key meetings, print boarding passes, and check-in professionals for flights.
- Track flights to ensure they are on time and not cancelled.
- Organize and create cash and AMEX expense reports using Ares's expense system, Concur.
- Daily & Ongoing
- Coordinate travel for Global managers to destinations in Asia, composing detailed itineraries and coordinating professionals for their stay and local cab service.
- Maintain document filing systems, both electronically and in hard copy format.
- Assist with office event logistics and coordination as needed.
- Ad hoc projects as assigned.
- Register professionals for conferences and networking events in a timely manner.
- RSVP to events on behalf of professionals.
- Provide backup support to other administrative team members in Phone Group when they are at lunch, out sick, or on vacation.
- Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary.
- Miscellaneous projects and support leverage for professionals as needed.
- Serve as secondary support/overlap for other EAs when needed.
- Responsibilities Relating to Facilities
- E nsure routine operations from facilities standpoint are functioning efficiently in Hong Kong.
- E nsure adherence to proper desk setups for all new hires and guests.
- E nsure employee photograph session for new joiners.
- A uthorize various operational expenses for Facilities.
- A llocate team member seating in conjunction with local leadership.
- A dminister Ares Maps for local offices in support of APAC Regional Facilities Manager.
- A dminister Brivo Access control for local offices in support of APAC Regional Facilities Manager.
- E nsure adherence to employee onboarding and off-boarding processes from a Facilities standpoint for Ares Asia regional offices.
- C lose onboarding and off-boarding tickets for the Ares Asia local offices.
- T imely renewal of Ares Asia offices' services contracts.
Requirements
We are looking for a highly organized and detail-oriented individual with excellent communication and interpersonal skills.
The ideal candidate should have:
- Bachelor's degree or equivalent experience.
- 7+ years of experience in an administrative role, preferably in financial services.
- Proficiency with Microsoft Office suite – particularly Outlook, Word, Excel, PPT.
The ideal candidate should also demonstrate an eager, can-do attitude, willing and wanting to learn and take on projects as needed in a dynamic environment.
-
Dedicated Operational Support Specialist
3 days ago
Hong Kong, Central and Western District, Hong Kong SAR China DBS Bank (Hong Kong) Limited Full timeBusiness OverviewDBS Bank (Hong Kong) Limited is a leading financial institution that enables and empowers businesses with efficient and resilient infrastructure through strategic focus on productivity, quality & control, technology, people capability and innovation.In Group Technology and Operations (T&O), we manage the majority of the bank's operational...
-
IT Infrastructure Support Specialist
1 day ago
Hong Kong, Central and Western District, Hong Kong SAR China E.C Technology Ltd. Full timeJob Description:We are looking for an IT Infrastructure Support Specialist to join our team. In this role, you will be responsible for ensuring the smooth operation of our IT infrastructure, including laptop replacement and migration tasks.Key Responsibilities:Maintain and improve IT infrastructure systemsCoordinate with users to resolve technical...
-
IT Support Specialist
6 days ago
Hong Kong, Central and Western District, Hong Kong SAR China NexusSearch Full timeJob Title : eCommerce IT Support Specialist Location : CWB Job Summary :The eCommerce IT Support Specialist will play a crucial role in ensuring the smooth operation of our online retail platforms. This position involves providing technical support, troubleshooting issues, and collaborating with cross-functional teams to enhance the overall customer...
-
Property Support Specialist
5 days ago
Hong Kong, Central and Western District, Hong Kong SAR China Mass Transit Railway Full timeAre you looking for a challenging and rewarding career in Property Support? Look no further! As a Property Support Specialist with Mass Transit Railway, you will play a critical role in ensuring the smooth operation of our residential buildings and providing exceptional service to our customers.About the RoleIn this dynamic position, you will be responsible...
-
Operations Support Specialist
7 hours ago
Hong Kong, Central and Western District, Hong Kong SAR China World Marketing Group Pte Ltd Full timeOperations Executive - Warehouse (HK)We require a highly organized and motivated Operations Executive to support our warehouse operations in Hong Kong. The successful candidate will have experience in logistics, supply chain management, or operations, and be able to work effectively in a team environment.ResponsibilitiesManage the day-to-day operations of...
-
Operations Support Specialist
1 day ago
Hong Kong, Central and Western District, Hong Kong SAR China FedEx Group Full timeJob DescriptionFedEx is one of the world's largest express transportation companies, providing innovative solutions for customers worldwide.We are seeking a talented Operations Support Agent to join our team, responsible for delivering exceptional customer service and ensuring seamless operations.The ideal candidate will possess excellent communication...
-
Financial Operations Specialist
2 days ago
Hong Kong, Central and Western District, Hong Kong SAR China CICC Full timeAbout the RoleThe Financial Operations Specialist will provide administrative support to Institutional Wealth Advisors, focusing on maintaining business relationships with high-net-worth individual clients.
-
Business Operations Specialist
3 days ago
Hong Kong, Central and Western District, Hong Kong SAR China DBS Bank (Hong Kong) Limited Full timeOverviewDBS Bank (Hong Kong) Limited seeks a Business Operations Specialist to support its Group Technology and Operations department. This team enables the bank with efficient, nimble, and resilient infrastructure through a strategic focus on productivity, quality & control, technology, people capability, and innovation.
-
Financial Operations Specialist
13 hours ago
Hong Kong, Central and Western District, Hong Kong SAR China Nicoll Curtin Full timeJob Overview:Nicoll Curtin is seeking a skilled Financial Operations Specialist to join our Quant Trading team. This exciting opportunity will provide the successful candidate with a chance to support trading and funding operations, while also streamlining processes to drive business growth.
-
Technical Service Support Specialist
1 day ago
Hong Kong, Central and Western District, Hong Kong SAR China Cathay Pacific Airways Limited Full timeCompany Overview:Cathay Pacific Airways Limited is a world-renowned airline that values exceptional customer service and operational excellence.We are seeking a highly skilled Technical Service Support Specialist to join our team and contribute to delivering outstanding technical support to our internal customers.
-
IT Support Specialist
4 days ago
Hong Kong, Central and Western District, Hong Kong SAR China E.C Technology Ltd. Full timeJob Overview:E.C Technology Ltd. is seeking a skilled IT support specialist to provide exceptional service to our valued VIP clients.
-
Executive Support Specialist
5 days ago
Hong Kong, Central and Western District, Hong Kong SAR China Centre for Oncology and Immunology Full timeIn the fight against cancer, every detail matters. As an Executive Support Specialist at the Centre for Oncology and Immunology, you will play a vital role in supporting senior management while ensuring seamless day-to-day operations.Your key responsibilities will include:Compiling and producing content for online and offline communication...
-
Financial Operations Specialist
3 days ago
Hong Kong, Central and Western District, Hong Kong SAR China Pontoon Asia Pacific Full timeJob Title: Financial Operations SpecialistDetailed Job Description:Pontoon Asia Pacific is seeking a highly motivated and detail-oriented Financial Operations Specialist to join our team.Key Responsibilities:Process payments and receipts, including check deposits, FPS, and RTGS clearingHandle enquiries from internal and external customersManage application...
-
Middle Office Operations Specialist
7 days ago
Hong Kong, Central and Western District, Hong Kong SAR China Big Imagination Group Limited Full timeCompany Overview: Big Imagination Group Limited is a leading asset management firm with a strong presence in the market. We are seeking an experienced Middle Office Trade Support specialist to join our dynamic operations team.Job Summary: The successful candidate will be responsible for providing operational support for the managed funds, including trade...
-
Technical Support Specialist
1 week ago
Hong Kong, Central and Western District, Hong Kong SAR China Centre for Oncology and Immunology Full timeTechnical Support SpecialistWe are seeking a Technical Support Specialist to provide technical assistance to researchers and administrative staff at the Centre for Oncology and Immunology.Key ResponsibilitiesProviding technical support to researchers and administrative staffAssisting with the management and maintenance of IT infrastructureImplementing data...
-
Administrative Support Specialist for ICC
23 hours ago
Hong Kong, Central and Western District, Hong Kong SAR China International Chamber of Commerce Full timeAbout the RoleThis is an exciting opportunity to join our case management team in Hong Kong. As an Administrative Support Specialist, you will play a critical role in supporting our lawyers and ensuring the smooth operation of our case management processes.You will be responsible for providing high-quality administrative support, including mail preparation,...
-
Administrative Support Specialist
6 days ago
Hong Kong, Central and Western District, Hong Kong SAR China EP Manufacturing Berhad Full timeJob Overview:EP Manufacturing Berhad is seeking a highly skilled and motivated Administrative Support Specialist to join our team. As an integral part of our sales team, you will be responsible for providing administrative support, handling daily tasks, and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...
-
Helpdesk Support Specialist
9 hours ago
Hong Kong, Central and Western District, Hong Kong SAR China Primetech Technology Limited Full timeAbout UsPrimetech Technology Limited is a dynamic technology company seeking a talented individual to join our team as a Helpdesk Support Specialist. As a key member of our IT department, you will play a crucial role in ensuring the smooth operation of our systems and providing excellent customer support.In this role, you will work closely with our team to...
-
Employee Support Specialist
6 hours ago
Hong Kong, Central and Western District, Hong Kong SAR China HKMC ANNUITY LIMITED Full timeAbout UsHKMC ANNUITY LIMITED is a reputable company in the industry, committed to providing exceptional services to our clients.Job OpportunityWe are seeking an Employee Support Specialist to join our team. The ideal candidate will have a strong background in HR and operations, with excellent communication and interpersonal skills.ResponsibilitiesTo provide...
-
Administrative Support Specialist
5 days ago
Hong Kong, Central and Western District, Hong Kong SAR China Vast Profit Construction Engineering Limited Full timeAbout the Role:This is an exciting opportunity to work in a fast-paced environment with a dynamic team. As an Administrative Support Specialist, you will be responsible for providing administrative support to the HR department, including document management, data entry, and reporting.