Executive Assistant
3 days ago
The Receptionist (International law firm) will be responsible for greeting and welcoming clients and visitors with a professional demeanor.
- Greet and welcome clients and visitors, ensuring a positive first impression.
- Answer and direct phone calls, take messages, and handle inquiries in a timely manner.
- Arrange lunch and catering for meetings and events, demonstrating exceptional organizational skills.
- Manage the office floor plan, coordinating workspace assignments to optimize productivity.
- Set up meeting rooms, ensuring all necessary equipment is in place, promoting efficiency.
- Maintain an organized reception area and manage office supplies, showcasing attention to detail.
- Handle incoming and outgoing mail and packages, guaranteeing seamless communication.
- Perform general administrative tasks, including filing, data entry, and document preparation, supporting the office team.
Requirements:
- Fluency in English and Mandarin is essential for effective communication.
- Proven experience as a receptionist or in a similar role, preferably in a law firm, is highly desirable.
- Excellent communication and interpersonal skills are crucial for building strong relationships.
- Strong organizational skills and attention to detail are vital for maintaining a smooth operation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required for efficient task completion.
- Ability to multitask and work effectively in a fast-paced environment is essential for success.
- Professional demeanor and a positive attitude are mandatory for representing the company.
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