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Global HR Administrator

1 month ago

Hong Kong, Central and Western District, Hong Kong SAR China Steamship Insurance Management Services Ltd Full time
About the Company

Steamship Insurance Management Services Ltd is a leading provider of P&I insurance solutions, with a global presence and a commitment to excellence. Our company values include mutuality, integrity, safety and sustainability, transparency, excellence, and collaboration.

Job Purpose

The Global HR Administrator will play a key role in supporting the HR function across our international offices, including Hong Kong, Japan, Singapore, and the UK. This role will involve providing HR administration, recruitment, onboarding, and employee training support, as well as maintaining accurate HR records and ensuring compliance with relevant regulations.

Key Responsibilities
  • HR Administration: Provide HR administration support, including maintaining accurate HR records, ensuring compliance with relevant regulations, and providing administrative assistance to the HR team.
  • Recruitment: Manage the full recruitment process, from posting job advertisements to making job offers, and assist with producing job descriptions and identifying key competencies of the role.
  • Onboarding: Ensure a smooth onboarding process for new starters, including activating new starters, issuing new starter letters and contracts, and monitoring probation periods.
  • Learning & Development: Arrange seminars, book rooms, invite staff, monitor attendance, produce certificates of attendance for personnel files, and update "staff to attend" lists following promotions, new staff, etc.
  • Talent Acquisition: Work with specified Asian region client groups to forecast recruitment needs, manage the full recruitment process, and assist with producing job descriptions and identifying key competencies of the role.
  • Payroll: Assist the Compensation & Benefits officer to administer, develop, and manage payrolls in the Asian region.
Person Specification
  • Proven work experience: Proven work experience as an HR Administrator or relevant role.
  • Knowledge of IT systems: Knowledge of general IT systems and applications, Word, Excel, and PowerPoint.
  • Communication skills: Ability to communicate effectively with internal and external contacts at all levels.
  • Organizational skills: Good eye for detail and accuracy, organized and methodical.
  • Teamwork: Supportive team member, willing to be of assistance to others.
  • International experience: Experience of working with international offices (Hong Kong, Japan, Singapore, UK desirable).
  • Eligibility to work: Eligibility to work in Singapore or Hong Kong.
Benefits
  • Collaborative work environment: Join our collaborative, supportive, and friendly working environment, and enjoy a rewarding career with the opportunity to build on your existing skills and knowledge.
  • Work-life balance: Enjoy great work-life balance initiatives, including a competitive hybrid working policy.
  • Career development: Clear and transparent career pathway – offering you continued support with enhancing your skills and creating employment development opportunities.
  • Professional development: Free educational access to the Protection & Indemnity Qualification, created by the International Group of P&I Clubs.
  • Benefits package: Attractive benefits package, including private healthcare and a competitive wellbeing subsidy.