Administrative Support Professional for Executives

5 days ago


Hong Kong, Central and Western District, Hong Kong SAR China HFG Insurance Recruitment Full time

As a key member of the HFG Insurance Recruitment team, you will provide top-level administrative support to our senior executives in Hong Kong and Malaysia.

This role requires a highly organized and detail-oriented individual who can manage complex calendars for multiple executives, ensuring seamless scheduling and coordination of meetings.

Key Responsibilities:
  • Calendar Management: Utilize your exceptional organizational skills to manage multiple calendars, prioritize tasks, and coordinate meeting arrangements.
  • Meeting Preparation: Assist executives in preparing for high-level meetings by researching topics, drafting documents, and providing critical information.
  • Email and Document Management: Respond to emails and document requests on behalf of executives, utilizing strong written communication skills and attention to detail.
  • Document Creation: Create professional slides, meeting notes, and other documents as required by executives.
Requirements:
  • Bachelor's degree or equivalent experience in a related field.
  • Proficient in Microsoft Office suite, with expertise in Word, Excel, PowerPoint, and Outlook.
  • Proven experience in managing multiple priorities, administrative coordination, and logistics.
  • Well-organized, detail-oriented, with the ability to multitask and follow up on tasks with great efficiency.
  • Strong written and verbal communication skills, with the ability to communicate effectively with executives, colleagues, and external stakeholders.
Seniority Level:

Mid-Senior level position within the company.

Employment Type:

Full-time opportunity with a dynamic team.

Job Function:

Administrative support in a fast-paced environment.



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