Front Office Coordinator

1 week ago


Hong Kong, Central and Western District, Hong Kong SAR China Bird & Bird Full time

Bird & Bird is a leading international law firm known for its exceptional legal expertise, deep industry knowledge, and creative thinking. Our team combines these strengths to help clients achieve their commercial goals.

We have over 1,700 lawyers in 32 offices across Europe, the US, the Middle East, and Asia Pacific, as well as close ties with firms in other parts of the world.

Our culture provides all our people with world-class support to achieve their ambitions and goals. We are committed to maintaining an inclusive working environment and are an equal opportunities employer.

We will actively support and supervise your professional development. For those with the necessary energy and ability, we will ensure that the firm is a first-class platform on which you can develop into an industry leader.

The role offers potentially significant career progression. It requires delivering high-quality front desk services smoothly and efficiently.

This includes performing front desk duties such as greeting clients, arranging mailing and document delivery, maintaining organized records, updating the telephone directory, office decoration, and general office administration support.

You will also answer and screen all incoming phone calls; resolve caller inquiries or refer them to the appropriate parties promptly.

Additionally, you will manage meeting room bookings and scheduling; liaise with the team to arrange room setup and food & beverage requests; ensure meeting rooms are orderly.

Serving as the go-to person to ensure seamless delivery of front desk services in a professional manner is key to this role.

You will handle daily incoming faxes and emails; screen and dispatch them to the appropriate parties promptly.

Coordination of office maintenance services and liaison with vendors (e.g., printers, washrooms, office public areas) is also required.

Assisting in coordinating office events and working with other departments to provide necessary support services, such as client seminars, in-house training, and staff functions, is an important aspect of this role.

Managing offsite storage and record-keeping is another responsibility.

Ad-hoc tasks may be assigned to you as needed.



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