Executive Assistant

5 days ago


Hong Kong Island, Hong Kong SAR China KOS International Limited Full time
Executive Assistant - Office Management

About Our Team

KOS International Limited is a fast-growing Chinese fintech company in Hong Kong. We are seeking an Executive Assistant - Office Management to support our facilities management, renovation projects, and space management.

Responsibilities

The ideal candidate will be responsible for:

  • Managing daily office operations, ensuring all systems and equipment are functioning properly.
  • Leading office renovation projects from planning to execution, aligning with company objectives.
  • Building and maintaining relationships with vendors and suppliers for high-quality services and products.
  • Managing procurement processes, including sourcing, purchasing, and inventory management of office supplies and equipment.
  • Developing and implementing strategies for effective workplace organization, including floor plan optimization for employee productivity and collaboration.
  • Assisting in budgeting for facilities and renovation projects, tracking expenses, and providing regular reports to management.
  • Ensuring compliance with health and safety regulations, implementing best practices for a safe work environment.

Requirements

  • Proven experience in office administration, facilities management, or a similar role.
  • Strong background in vendor management and procurement processes.
  • Excellent project management skills, with experience in managing renovations or similar projects.
  • Detail-oriented, motivated, and dynamic.
  • Able to multi-task and with a strong can-do spirit.
  • Proficient in Microsoft Office.
  • Good command of Mandarin and Cantonese.

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