Corporate Services Administrator

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey. We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate. Overview of Role Based in the Hong Kong office, the Corporate Services Administrator will be responsible for the review of business as assigned by the Manager of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy and such other responsibilities as Senior Management shall from time to time determine. Corporate Services Administrators are required to be responsible for the administration of their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys within Walkers. Duties and Responsibilities To deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio (the "Portfolio") of companies and partnerships, originating responses and updating and providing registers and documents as required To prepare and file corporate documents with government agencies To interpret board and shareholder resolutions and agreements and update the corporate records accordingly To maintain internal databases and systems including ViewPoint To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department To liaise with cross functional teams (finance, corporate governance, compliance, etc) to meet clients' statutory requirement To review all invoices in relation to the Portfolio and liaise with the client regarding payment of the same To follow-up on outstanding accounts receivable within agreed time‑frames To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client and Attorney as appropriate Such other tasks as Manager of Corporate Services, Senior Management or the Director of Corporate Services may request from time to time Supervisory Responsibilities Corporate Services Administrators may be expected to be involved in guiding and mentoring more junior members of the team in specific circumstances. Education, Skills & Experience The individual must hold an undergraduate degree A minimum of 3 years' experience in company secretarial position gained from professional firm or law firm preferably in handling Cayman Islands and BVI registered office matters. Candidates with onshore experience will be considered Client-facing experience is strongly preferred Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred Knowledge in Viewpoint is an advantage Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task The ability to operate with strictest of confidentiality Reliability essential Fast paced approach Ability to work in a team Ability to meet strict deadlines and operate on their own initiative Special Requirements Ability and willingness to occasionally work outside normal working hours/days when requested. Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability. #J-18808-Ljbffr