Pastoral Executive Assistant
22 hours ago
The Vine is a multi-cultural, inter-denominational, and vibrant church community based in the Wan Chai district of Hong Kong. We are both a local and an international family, made up of people born and raised in Hong Kong, as well as those who have moved here from other countries. This is a full‑time position that reports directly to the Executive Pastor and Associate Pastor, Wan Chai. The primary role and responsibilities of the Executive Assistant are as follows: Executive Administrative Support Provide assistance in minute takings, document editing and creation, note taking, and general secretarial responsibilities. Manage and track action items and deadlines. Produce presentations, policies, and other project documents, and assist in translation activities where required. Handle daily correspondence and reports; manage the flow of information across departments and within the pastoral team. Manage internal procedures, including expense claims, travel booking and scheduling, and leave approvals. Coordinate and organise retreats/meetings internally and externally. Liaise closely with the Executive Assistant to the Senior Pastor. Pastoral Team Support Participate in Pastoral Team meetings, devotions, training, and retreats. Prepare rosters for devotions, presentations, and meeting facilitation. Assist with budget and ministry calendar preparation. Other duties and projects as assigned by the Executive Pastor and Associate Pastor from time to time. Job Requirements Degree holder in Business Administration and/or formal secretarial training. Minimum 5 years’ relevant experience as an Executive Assistant or Personal Assistant to senior management. Strong organisational and time‑management skills, self‑motivated and proactive mindset. Professional with high integrity and responsibility, and uphold confidentiality. Detail‑minded and able to work independently and multi‑task. Excellent interpersonal communication and problem‑solving skills. Proficient in written and spoken English and Chinese. Proficient in PC applications including MS Office. How to apply Please send your cover letter and resume with your current and expected salary by clicking "Apply Now".Personal data provided by job applicants will be strictly used for recruitment purposes. Your application will include the following questions: How would you rate your English language skills? Which of the following statements best describes your right to work in Hong Kong? What’s your expected monthly basic salary? How many years’ experience do you have as an executive assistant? Do you have secretarial experience? Which of the following Microsoft Office products are you experienced with? #J-18808-Ljbffr
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