Executive Assistant

5 days ago

Hong Kong Island, Hong Kong SAR China HSBC Full time

We are currently seeking a high calibre professional to join our team as an Executive Assistant. Responsibilities Undertake all required administrative processes for the Chief Operating Officer (COO) IWPB e.g. Diary/time management, travel, workflow, HR process/admin, HR desktop changes, holiday coordination, Fusion, GER (Gifts and Entertainment register). Providing in person Secretarial Assistance to the COO IWPB, including ensuring any required meeting briefings are provided in good time and made available to the COO IWPB using their preferred systems and managing projects on their behalf. High availability required with instant and effective support, in the office when required. Assist in preparing high quality materials on behalf of COO IWPB (e.g. power point presentations, meeting agendas, colleague communications etc.). Managing high level internal and external engagements, including coordinating working groups with governments, regulators and senior executives. Qualifications Experience working in relevant role/environment(s), i.e. a successful record of accomplishment working for senior executives and a proven business administration experience. Highly proficient in Microsoft Office applications including Teams, Outlook, Word, PowerPoint and Excel. Proficiency at hosting Zoom meetings is preferable. Clear and concise communication skills, both written and verbal with attention to detail. Ability to work under pressure, dealing with competing commitments, prioritising accordingly and flexing your working style as required. Ability to work well in a team, working with the COO LT and respective Executive Assistances, as well as the IWPB and GCOO offices. HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website. Issued by The Hongkong and Shanghai Banking Corporation Limited. #J-18808-Ljbffr

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