Executive Assistant
2 days ago
We are seeking a proactive and high‑performing Executive Assistant to support our senior leadership team. The ideal candidate will act as a strategic partner, enabling the executive(s) to focus on key priorities by managing calendars, coordinating travel, liaising with internal and external stakeholders, and handling confidential matters with discretion and professionalism. Key Responsibilities Manage and optimize the calendar of the executive(s), scheduling meetings, resolving conflicts, protecting focus time, and prioritising commitments. Coordinate complex travel arrangements (flights, accommodation, ground transport, visas if applicable) and prepare necessary itineraries. Organise meetings and events (team off‑sites, leadership meetings, board‑level gatherings) including venue booking, catering, logistics, minute‑taking and follow‑up on action items. Prepare presentations, reports, spreadsheets, correspondence and other documents for the executive(s). Serve as a point of contact and liaison for internal teams (HR, Legal, Finance, Facilities, etc.) and external partners/vendors as required. Manage expenses, procurement requests, budget tracking and vendor contracts relevant to the executive’s function. Maintain confidentiality and handle sensitive information with high discretion and professionalism. Identify process improvement opportunities within the executive’s office / team, implement administrative best practices and reduce redundancies. Anticipate the needs of the executive(s) and proactively surface issues or opportunities. Occasionally support special projects as directed by the executive(s). Qualifications & Skills Typically 4-5+ years of experience in an administrative or executive support role, preferably supporting senior leadership. Excellent written and verbal communication skills; ability to interact confidently with senior executives and internal and external stakeholders. Strong organisational skills, time‑management, ability to prioritise and handle multiple concurrent tasks in a fast‑paced environment. High proficiency with productivity tools (Microsoft Office: Outlook, Word, Excel, PowerPoint), scheduling tools, travel booking systems; quick to learn new systems. Demonstrated ability to maintain confidentiality, sound judgment, and professional maturity. Flexible team player, adaptable to changing priorities, and comfortable working with limited direction. What We Offer A dynamic role working closely with senior leadership in a high‑impact environment. Opportunity to influence and improve operational workflows at executive level. Supportive team environment and exposure to cross‑functional leadership. Competitive salary and benefits. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Administrative Referrals increase your chances of interviewing at Antalpha by 2x. Get notified about new Executive Assistant jobs in Hong Kong, Hong Kong SAR . Wan Chai District, Hong Kong SAR #J-18808-Ljbffr
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Executive Assistant to CEO | Calendar
6 days ago
hong kong, Hong Kong SAR China Global Executive Consultants Ltd. Full timeA prominent consulting firm in Hong Kong seeks an Executive Assistant to support the CEO. The role involves managing complex travel itineraries, liaising with stakeholders, and preparing reports and presentations. Candidates should have strong secretarial skills, the ability to handle confidential information, and a keen attention to detail. This position...
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Executive Assistant to MD
4 days ago
Hong Kong Island, Hong Kong SAR China Hong Kong Executive Search Full timeAbout the job Executive Assistant to MD (IBD) The branch office of a foreign bank. Location Hong Kong Responsibilities Provide comprehensive secretarial and business support to the MD of IBD. Prepare and compile internal reports for the department. Manage and schedule the Managing Director's calendar, ensuring efficient time management. Arrange meetings,...
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Hong Kong Island, Hong Kong SAR China Hong Kong Executive Search Full timeA financial institution is seeking an experienced Executive Assistant to support the Managing Director. The ideal candidate will have a degree and at least 10 years of experience in providing executive support, preferably in banking or financial environments. Responsibilities include managing the MD's schedule, handling personal matters, and preparing...
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Executive Assistant
6 days ago
hong kong, Hong Kong SAR China Global Executive Consultants Ltd. Full timeExecutive Assistant / Secretary to CEO (HK$30K - $40K) (Ref. No.: 26600) Our client, a Chinese based insurance company is looking for high‑caliber person to fill the position. Job Duties Provide secretarial and business support to Senior Executive Manage complex travel itineraries, meeting and calendar to ensure the smooth running of daily agenda Liaise...
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Hong Kong Island, Hong Kong SAR China The University of Hong Kong Full timeSenior Executive Assistant/ Executive Assistant, Executive Education Senior Executive Assistant/ Executive Assistant, Executive Education (at the rank of Clerk I/II) in the Faculty of Business and Economics (Ref.: ) (to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement...
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Executive Project Management
4 days ago
Hong Kong Island, Hong Kong SAR China Hong Kong Executive Search Full timeAbout the job Executive Project Management Company A leading global asset management company. Location Hong Kong Job Summary The Executive Analyst provides project-based support for the top management team. This role provides a broad exposure to business operations such as conducting research and project/task management. The Executive Analyst is required to...
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Executive Assistant
4 days ago
Hong Kong Island, Hong Kong SAR China HSE ASIA LIMITED Full timeWe are a trading house based in Hong Kong, specializing in general merchandise products export. We are seeking an experienced, motivated, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to our senior executives. The ideal candidate will be a proactive individual with excellent communication skills and a...
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Executive Assistant
6 days ago
Hong Kong Island, Hong Kong SAR China Williams Lea (Hong Kong) Ltd Full timeExecutive Assistant The Executive Assistant will provide high-level administrative and strategic support to senior executives, enabling them to focus on leadership priorities and client engagements. This role requires exceptional organizational skills, discretion, and the ability to manage competing demands in a fast-paced, global environment. Job...
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Executive Assistant
6 days ago
hong kong, Hong Kong SAR China Williams Lea (Hong Kong) Ltd Full timeJob Overview The Executive Assistant will provide high-level administrative and strategic support to senior executives, enabling them to focus on leadership priorities and client engagements. This role requires exceptional organizational skills, discretion, and the ability to manage competing demands in a fast-paced, global environment. Responsibilities...
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Executive Assistant
2 days ago
hong kong, Hong Kong SAR China Williams Lea Full timeDirect message the job poster from Williams Lea Salary: Negotiable, plus company benefits Location: Quarry Bay, Hong Kong Contract: Full Time Shifts: 40 hours per week, Monday – Friday, 9am until 6pm with 1-hour unpaid lunch break Work model: Fully onsite Williams Lea seeks an Executive Assistant to join our team! Williams Lea is the leading global...
