Junior Contract Administrator

Junior Contract Administrator (Operations / Trading Contracts) Exposure to international oil trading and global commodity flows Fast learning curve with direct engagement across commercial, legal, and logistics functions Competitive compensation and structured professional development About the Role We are seeking a highly organized and detail-oriented Junior Contract Administrator to support our global physical commodity trading operations. This role is ideal for someone with strong analytical or quantitative skills who enjoys working in a fast‑paced international environment. A background in finance, business, economics, supply chain, law, or related analytical fields is beneficial, but not required. You will work closely with traders, operations, logistics, finance, and external stakeholders (customers, suppliers, terminals, surveyors, and inspection companies) to ensure that contracts are executed efficiently from deal confirmation to final settlement. Key Responsibilities Contract Administration & Documentation Prepare, review, and issue standard contract documents, based on agreed trade recaps, for refined petroleum product and other commodity transactions. Ensure contract terms reflect the deal recap and align with company policies, Incoterms, industry standards, and internal risk controls. Maintain contract database and filing system to ensure all documentation is accurate and up to date. Operational Coordination Monitor contract execution and shipment progress (vessels, trucks, rail, movements). Coordinate with logistics teams, terminal operators, inspection agencies, shipping agents, and finance teams. Track and verify operational documents: Bills of Lading, certificates of quality/quantity, inspection reports, invoices, LC documentation, and customs declarations. Data & Reporting Maintain accurate contract execution data in internal systems (ERP / trading platform). Support daily and weekly reporting for traders and management (contract status, exposure, delivery schedules). Reconcile commercial and operational discrepancies and assist with problem resolution. Research on relevant industries and update the database of prices and information. Compliance & Risk Control Ensure all activities follow internal controls, compliance policies, sanctions, credit limits, and legal requirements. Support KYC, vessel/party screening, and documentation for audit trails. Qualifications & Skills Required Bachelor’s degree in Business, Finance, Accounting, Economics, Supply Chain, Logistics, Engineering, or other analytical/quantitative fields. Strong analytical and numerical accuracy with excellent attention to detail. Ability to multitask and handle time‑sensitive priorities in a fast‑paced trading environment. Strong command of Microsoft Excel, Word and PowerPoint and ability to learn new digital tools quickly. Excellent communication skills in English (written and spoken). Mandarin speakers a plus. Preferred Exposure to commodity trading, logistics, contracts, maritime/shipping, or financial operations is advantageous. Understanding of Incoterms, Letters of Credit, bank trade finance processes, or international trade flows is a plus. Key Attributes We are looking for someone who is: Structured and detail‑oriented Proactive and resourceful Able to collaborate with multiple internal and external stakeholders Curious and eager to learn trading operations and contract lifecycle management This role is the ideal entry point into: Trading Operations Physical Oil Trading Commercial Analytics Your application will include the following questions: Which of the following statements best describes your right to work in Hong Kong? What's your expected monthly basic salary? How many years' experience do you have as an Operations Administrator? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in? Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays) Are you willing to undergo a pre‑employment background check? How much notice are you required to give your current employer? Admiralty, Central and Western District, HK 13d ago MG Distribution Hong Kong Limited 14d ago What can I earn as an Operations Administrator #J-18808-Ljbffr