Officer, Facilities

3 days ago

hong kong, Hong Kong SAR China Sun Life Financial Full time

Officer, Facilities & Office Administration

Location: Taikoo Shing, Hong Kong Island

Time Type: Full time

Posted On: Posted 2 Days Ago

Job Requisition ID: JR00102926

You are as unique as your background, experience, and point of view. Here, you’ll be encouraged, empowered, and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families, and communities around the world.

Job Description:

At Sun Life Regional Office, we care deeply about the wellbeing of our employees. Our office is a place for ideation, social interaction, and bond building.

We are seeking a motivated and detail-oriented Officer, Facilities and Office Administration to join our team. In this role, he/she will be responsible for ensuring the smooth operation of our office facilities and providing administration support to enhance workplace efficiency. Also, to ensure that we have an office environment that is enticing, safe, well-functioning, and welcoming to our employees who come to the office to be productive and have fun.

Responsibilities:

  • Support the Manager, Facilities & Office Administration to manage all facilities and services of the office, liaising with providers/suppliers.
  • Act as the site admin for the online booking tool with AMEX/Concur; will be the main contact for all Concur/AMEX related concerns in the Asia Regional office, and is the backup for Sun Life HK Site Admin.
  • Greet and assist SL internal and external guests (shared responsibility with Assistant Officer, Office Administration and Facilities Management).
  • Take on the Health and Safety Partner Role in the Asia Regional Office. Will be responsible to ensure that the employees are aware of health and safety measures as prescribed by the local government and by Sun Life.
  • Responsible for general administrative duties and office support including health and safety, hygiene management and re-stacking, regular housekeeping, replenishment of office supplies, licenses application, etc.
  • Conduct end-of-day checks to ensure office spaces are organized and presentable. Report all facility-related issues to the Manager (FOA) and building management.
  • Responsible for working with the Vendor/Service Provider to ensure that any reported issues on office facilities are addressed.
  • Coordinate and monitor daily facilities management-related operations, such as event coordination, repairs and maintenance, cleaning, and security services.
  • Coordinate onsite catering for regular and special events, including monthly birthday celebrations and Townhalls, etc.
  • Be the point-of-contact for vendors that provide key services for the Company.
  • Organize general gatherings to increase team engagement.
  • Keep updated BCP plan for review by Manager (FOA).

Preferred Skills:

  • Proven experience as facilities/office administrator or relevant position.
  • Well-versed in office operations and facilities management best practices.
  • Strong organizational and time management skills with attention to detail.
  • Strong sense of ownership, detail-minded, and well-organized.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Knowledge of health and safety regulations and best practices in facilities management preferred.

Qualifications:

  • Bachelor’s degree in Business Administration, Facilities Management, or related discipline.
  • 5 years + of experience in facilities management or office administration.
  • Relevant office administration experience with proven success.

Job Category: Administrative Services

Posting End Date: 29/11/2024

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