Manager - General Administration Department (Sizable Bank)

2 days ago

Hong Kong, Hong Kong SAR China ALL-STAR AGENCY Full time



Overview
We are looking for a highly organized and proactive General Administration Manager to join our client's Administration Department in the banking sector. This key role is essential for ensuring the smooth operation of administrative functions and enhancing overall organizational efficiency.

Key Responsibilities

  • Oversee daily administrative operations and ensure compliance with company policies and procedures.
  • Manage and lead a team of administrative staff, providing guidance and support to enhance productivity and performance.
  • Organize and coordinate department meetings, including writing and distributing meeting minutes.
  • Develop and implement administrative policies and procedures to optimize workflow and resource management.
  • Manage logistics for official documents and filing systems, ensuring accurate and efficient handling of documentation.
  • Prepare comprehensive reports summarizing job activities and working plans, as well as budget proposals.
  • Coordinate various logistical and general administrative services, including mailing and courier services, guest reception, and liaising with facility management and procurement teams.
  • Strictly enforce regulations related to official document management and confidentiality, overseeing document handling, circulation, and filing procedures.
  • Serve as the primary point of contact for internal and external stakeholders regarding administrative matters.
  • Monitor and manage budgets related to administrative functions to ensure cost-effectiveness and adherence to financial guidelines.
  • Collaborate with various departments to support organizational initiatives and projects while conducting regular assessments of administrative processes to implement improvements.



Requirements

  • Bachelor's degree in business administration, management, or a related field.
  • A minimum of 5 years of experience in an administrative role within the banking industry.
  • Strong leadership and team management skills, with the ability to motivate and support staff effectively.
  • Excellent organizational and multitasking abilities, with a keen attention to detail.
  • Strong verbal and written communication skills in both English and Chinese, with the ability to interact professionally with all levels of the organization.
  • Proficiency in Microsoft Office Suite and other relevant administrative software.



If you are a dedicated administrative professional looking to advance your career, we encourage you to apply. Please submit your CV to Raymond Cheung for a confidential discussion. We look forward to hearing from you.

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